Project Coordinator | North East Link

About North East LinkThe Spark Consortium has been selected to deliver the Central Package of the North East Link Project - Victoria's biggest road project. The Spark Consortium's Design and Construction Contractor - which comprises Webuild, CPB Contractors, GS Engineering and Construction and China Construction Oceania - will deliver the twin three-lane tunnels and key interchanges for the project.The Central Package will be delivered as a Public Private Partnership and provides three-lane twin tunnels that will close the missing link in Melbourne's freeway network from the M80 Ring Road to an upgraded Eastern Freeway, reducing journey times and diverting heavy vehicles away from local roads. Up to 135,000 vehicles will use North East Link every day, reducing congestion in the north-east while maintaining local roads.About the OpportunityThe Project Coordinator is a newly created role which will play a crucial role in supporting the MEI Director, MEI Senior Construction Manager and project team. The Project Coordinator will manage schedules, documentation, communications, and administrative tasks, contributing to the successful delivery of the project. No two days are the same and we are seeking someone who can bring their coordination and forward-thinking mindset to the role.This position will primarily be office-based with occasional site visits as required. In addition to this, the successful applicant will also require some flexibility with working hours to meet project demands.Key Responsibilities:The primary objective of this role is to provide administrative support to the MEI Director, MEI Senior Construction Manager and project team. In addition to this, you will also:

• Schedule and coordinate meetings, appointments, and events, ensuring all logistical arrangements are in place.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Managing travel arrangements and expense reports.
• Maintain and organise project documentation, including contracts, design documentation, electronic and digital copies of project documents, and correspondence.
• Act as the primary point of contact, where requested, for internal and external stakeholders, facilitating communication and information flow.
• Coordinate with various departments and subcontractors to ensure timely and accurate information exchange.
• Assist MEI team members with monitoring and tracking of project progress, updating schedules and status reports as needed.
• Maintain project calendars and resource allocation charts.
• Handle confidential information with discretion and professionalism.
• Prepare correspondence, reports, and presentations as required in a timely manner and to a high quality.
• Ensure compliance with project standards, processes, and procedures.

Background and experience required:

• Diploma or Graduate Certificate in Business Administration, Project Management, or a related field.
• Minimum of 3 years of experience in a similar role, preferably within the construction industry or major projects.
• Strong organisational and multitasking skills, with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in project management software and Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and the ability to handle multiple priorities.
• Friendly and vibrant personality with willingness to help when needed coupled with a positive attitude and a desire to go above and beyond

If this opportunity is of interest to you, please click on the 'Apply now' button to register your interest and please also subscribe to 'Job Alerts' to be notified of upcoming opportunities with SPARK.Whilst we are keen to hear from candidates with proven infrastructure project experience or experience working for a Tier 1 or Tier 2 Contractor to be a part of an iconic construction project in Melbourne, Victoria, we also will consider applicants that are seeking to enter or re-enter the industry.SPARK is committed to equal employment opportunity (EEO) and actively seeks to remove barriers people may face in gaining a successful position on the North East Link Central Package. We value diversity, inclusion and equity through providing a working environment where all employees feel included, valued, and free to bring their different skills, experiences and perspectives.