JOB DESCRIPTIONJOB TITLEProject Administrator
REPORTS TOProject ManagerDIRECT REPORTSNone
LOCATIONSydney
COMPANY OVERVIEWStulz Oceania continuously strives to deliver the most resilient and energy-efficient cooling and power solutions to support the protection of lives, critical data, our economy, and our future.We meet the critical environment needs of our customers by demonstrating our experience and knowledge, our innovative technologies, and our exceptional levels of service.BRAND VALUES
- Open communication
- We work together
- Continuously strive
- Think long term
- Do the right thing
JOB SCOPE- Create and compile Manuals, Reports, Proposals and Submissions in a timely and accurate manner.
- Actively work closely with colleagues, suppliers, and customers to ensure we deliver our projects on time and within budget.
- Passionately and confidently keep our customers, suppliers, and colleagues abreast of project statuses on a regular basis by providing verbal and written updates.
- Continually explore methods to provide exceptional levels of customer service, innovation, and improvements in business processes.
JOB RESPONSIBILITIES- Monitor project milestones and complete associated documentation.
- Review tender submissions for technical accuracy prior to sending to our customer.
- Maintain various project related Excel and ERP databases - both Internal and External.
- Compile warranty and post warranty letters and related documentation.
- Prepare status reports (as required) and communicate with teams.
- Assist Project Managers in creating various documentation required for projects.
- Attend any external project meetings and where required site deliveries and contribute where appropriate to support technical needs of our customers.
- Coordinate equipment deliveries.
- Constantly have all relevant spreadsheets and databases updated at all times - both Internal and External
- Create and submit purchase orders, review and process supplier invoices.
- Recommend administrative amendments, improvements and implement any agreed new procedures.
- Demonstrate our company brand values in all activities, behaviours and actions and decision making on a daily basis.
- Comply with all health and safety requirements of the company and associated legislation.
- Any other duties that may be required to fulfil daily operational requirements.
QUALIFICATIONS & EXPERIENCE- A mechanical engineering degree is essential
- Intermediate level MS Office skills
- Experience in project deliveries
- Have experience in creating Operation & Maintenance Manuals and Functional Descriptions.
- Technical knowledge of Air conditioning or Data Centres is highly regarded.
- Experience in a similar role would be highly regarded
ATTRIBUTES- Strong commercial acumen.
- A passion for providing high levels of customer satisfaction.
- Excellent verbal and written communication, administration, multitasking and organisational skills.
- Outstanding attention to detail
I hereby declare that the job description has been clearly discussed with myself and that I fully understand the responsibilities of the role.Accepted by:On behalf of the EmployerDate:Date:Project AdministratorJune 2021 Page 1 of 1
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