Project Officer

The Project Officer (Parkville) requires a highly focused, driven, motivated and experienced Project Officer who is passionate about contributing to the delivery of public infrastructure and being part of a high-performing project team that will drive exceptional project outcomes.

The primary purpose of the Project Officer role is to support the team to deliver upon the project management plan requirements, project planning, managing client relationships, engagement and management of consultants and contractors and delivery of performance reporting. 

Key stakeholders also include the project client, the policy and program areas of Department of Health relevant to the projects, the project design teams, consultants and other relevant areas of VHBA such as the Program Management Office (PMO), Finance, Human Resources etc. The role may also involve working with Health Services and providing support with facilitation and secretariat as required.  

At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.  

We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all. 

1. Experience providing administrative support to senior staff within an organisation. 
2. Well-developed office-based computer literacy, including office 365 elements.
3. Experience with Government systems and processes such as automated briefing and correspondence.
4. Written Communication: support the preparation of briefs, letters, emails, reports and minutes, using clear, concise and grammatically correct language; ensures written communications contain necessary information to achieve their purpose; uses appropriate style and formats. 
5. Problem solving: seeks all relevant information for problem solving; coordinate the facts; liaises with stakeholders; consider issues from different perspectives and presents overview from information available; consider workable solutions to problems.  
6. Influence and Persuasion: Gains agreement to proposals and ideas; Build behind the scenes support for ideas to ensure buy-in and ownership; Uses chains of indirect influence to achieve outcomes; Involves experts or other third parties to strengthen case

1. Detail focus: observes fine details; follows processes and templates; coordination information; presents information in a logical sequence, keeps accurate records, suggests practical considerations of plans and activities. 
2. Teamwork: demonstrates capacity to work across a large, diverse organisation and to partner with others to achieve outcomes. Collaborates and shares information. Shows consideration, concern and respect for others' feelings and ideas. Accommodates and works well with the different working styles of others, encourages resolution of conflict within the group. Leads and supports the development of cohesive teams and effective relationships with health agencies and the broader market.   
3. Self-management: Invites feedback on own behaviour and impact; uses new knowledge or information about self to build a broader understanding of own behaviour and the impact it has on others; understands strong emotional reactions and seeks ways to more effectively manage them.
4. Initiative and Accountability: Takes responsibility for actions and proactively implements work plans and addresses issues.

An appropriate tertiary qualification in administration, project management, social policy, architecture, building, engineering, or equivalent would be desirable.

1. Demonstrated relevant experience supporting a large-scale public infrastructure construction project.
2. Demonstrated advisory, negotiation, written and interpersonal communication, consultation and relationship building skills, with capacity to work effectively with a range of diverse highly complex stakeholders in a politically sensitive environment.

To learn more please click ‘Apply' to view the Position Description on the Careers.vic website. 

What we offer: 

• The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world.
• A wide range of growth and development opportunities within the department and wider Victorian Public Service & Sector.
• A strong commitment to work-life balance, including a diverse array of flexible working arrangements.

How to apply: 

Applications should include a resume and a cover letter. Click the ‘Apply' button to view further information about the role including key contact details and the advertisement closing date. 

We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians. 

All roles can be worked flexibly and we encourage applications from Aboriginal people, people with disabilities, LGBTIQ+ and people from culturally diverse backgrounds. Please contact us if you require any adjustments to participate in the recruitment process at *********@health.vic.gov.au. Please view our commitment to Diversity and Inclusion here.

Preferred applicants may be required to complete a police check and other pre-employment checks including proof of vaccination against COVID-19. Information provided will be treated in the strictest confidence, in line with our Privacy Policy. 

The Jobs and Skills Exchange (JSE) Recruitment Policy allows for priority consideration for Victorian Public Service (VPS) and select employees of the Victorian Public Sector who apply through the Jobs Skills Exchange (JSE) jobs board platform. As such, these employees are strongly encouraged to submit their application through JSE rather than via external advertisement.