AddressInternational Commissioning Solutions Group Pty Ltd
As a result of continuous company growth, we are currently seeking a Projects Administrator to join our Team, based in Belmont head office on a permanent full-time basis. This is a fantastic opportunity for an experienced Administrator to join a supportive team.
To be successful in this role, you will be able to demonstrate the following:
Here’s what you’ll need:
- Experience in a similar administrative or office support role.
- A strong customer service and team focused approach in all that you do.
- A high level of initiative, organisational skills, and strong attention to detail.
- An ability to multi-task and meet deadlines.
- Strong written and verbal communication skills and confidence in communicating with stakeholders at all levels.
- Strong capabilities with the Microsoft Office suite, including Excel and Word (and preferably Acrobat).
- Eagerness to jump in and support a busy team and a positive ‘can-do’ attitude to make things happen!
- Minimum 2 years’ experience working within an office/administrative environment.
- Experience working in the Construction/Mining/Oil & Gas industry would be advantageous, but not essential.
- Experience liaising with internal and external customers.
- Strong attention to detail, ability to work in high volume/fast-paced environment and multitasking.
- Ability to maintain confidentiality.
- Confidence to offer system improvements/suggestions.
- Strong organisational skills with the ability to prioritise workload to meet deadlines.
- Work autonomously and show initiative.
- Able to manage priorities and achieve work-related objectives and goals.
- Experience of office/administration processes with the ability to learn and improve procedures.
- Ability to communicate effectively and influence others.
- High level of analytical and computing skills.
Essential Criteria:
- Previous Site Administrator experience is highly desirable.
- Previous WA mining client exposure a distinct advantage.
- Experience in a construction/manufacturing/engineering industry- electrical is preferable.
Duties include but not limited to:
Administration and Support
- Assisting Operations Director in daily tasks.
- Accurate and efficient daily data entry of labour hours, equipment data using in-house systems as well as Client Systems.
- Coordinate client timesheet submission, seek approval of timesheets.
- Monitor and liaise with PMs to ensure invoicing meets monthly deadlines.
- Assist workforce planning with ticketing and distribution of travel itineraries.
- Maintain document register for key project and/or client specific documents, establish document management protocols for effective tracking and storage of project documents.
- Providing administration support such as compiling, editing and formatting reports and tenders.
- Organising and tracking team training and assisting with new employee inductions.
- Liaising with the travel team to co-ordinate travel logistics and accommodation, assisting to prepare field packs.
- Ad hoc administrative duties, as required.
Projects
- Providing wide-range project and administrative support to the Operations and Projects Team.
- Document control support.
- Coordinating and administering meetings, including issuing of minutes.
- Provide a high level of customer service to internal and external customers.
- Develop, edit, and proofread project documentation and templates.
- Other duties as required by the Project Managers.
Mobilisation
- Assisting mobilisation requirements by working alongside the nominated Project Engineer or Project Manager.
Remuneration and Benefits
- Monday to Friday.
- Competitive salary.
- Supportive management and environment.
- Close to public transport, including train and buses.
- Free onsite parking
- Career progression within organisation and group.
We're all about teamwork, so if you're a great administrator with top-notch customer service skills, then you'll fit right in!
Employer questions
Your application will include the following questions:
- Which of the following statements best describes your right to work in Australia?
ICS Group is an employer that acknowledges and embraces the importance of our people's diverse experiences, talents, and cultures. As an inclusive employer, we welcome applications from everyone.
