Property Coordinator

WorkSafe is Victoria's workplace health and safety regulator. We are also the workplace injury insurer. Our job is to reduce workplace harm and improve outcomes for injured workers. This is our promise to the Victorian community and the reason we exist.

• $95,890 per annum + superannuation
• Full time, Fixed term to 14 July 2025 (parental leave)
• WorkSafe Headquarters - Geelong (hybrid work model)

About the role

The Property Coordinator is primarily responsible for providing the day-to-day management of Property related issues raised through the Staff Assist inbox or Facilities Response Centre online system, providing a high level of customer service to all business requirements in Property, Purchasing, Housekeeping & General Staff Enquiries across all WorkSafe Victoria sites.

The Property Coordinator engages with a wide range of service providers and stakeholders (both internal and external) to ensure matters are dealt with in an efficient and effective manner whilst supporting the Property Manager in managing significant projects, tenders, lease and contract negotiations and system improvements.

The Property Coordinator also has responsibility for a range of smaller scale projects and day to day Property operations.

Key accountabilities

• Researching, analysing and providing recommendations to overcome issues in relation to Property, building and essential services to all WorkSafe Victoria sites
• Assisting the Property Manager by utilising analysis of trends and research to identify opportunities for improved effectiveness, service and cost reductions particularly in relation to purchasing and reporting on resource usage and waste management and accommodation projects post implementation reviews
• Preparing tender and purchasing exemptions, purchasing requisitions and ensure supplier/contractor performance
• Assisting the Property Manager by undertaking accommodation projects including scoping to establish size, purpose and outcomes of recommendations under the direction of the Property Manager
• Structuring and delivering one or multiple concurrent mini-projects (eg: setting up a demonstration area, removing excess furniture, relocating equipment and staff).
• Any other property function tasks as directed by the Property Manager

Please ensure you take a look at the Position Description here for additional information on accountabilities for this role.

About you

You have a strong property management background with experience in a project management related field. Your written and oral communication skills are highly developed and you have a demonstrated ability to work well as part of a team with exceptional stakeholder management skills.

• Experience in and a strong knowledge of, contract and lease management and the aptitude to develop strong negotiation skills, particularly in relation to commercial lease & contract terms & conditions
• Experience in managing transactions that may involve significant amounts of money, confidential information and broader political, social and reputation issues
• Demonstrated ability to liaise in a professional manner with a range of internal and external clients/stakeholders
• Ability to undertake effective research and analysis and produce accurate reports and material.

Working with Us

At WorkSafe, we aspire for every employee to feel connected, safe and valued in their team, for teams to feel valued in the workplace, and for WorkSafe to be valued in the community.

We believe that a diverse workforce is the key to delivering the best outcomes for the Victorian community and strongly encourage applications from all people, including First Nations people and people with disability, diverse cultural and linguistic backgrounds, sexualities and genders.

What's next?

Applications close 11:00pm Wednesday 24th April. Click the link to apply, and join us in making a difference to Victorian lives.

Only people with the right to work in Australia may apply for this position. You may be required to undergo a National Police Check (and/or Medical Assessment) as part of the recruitment process.

Candidate screening may take place prior to the advertisement closing, so get your application in.

For further enquiries please contact Talent Acquisition Specialist Brittany Walker via email ***************@worksafe.vic.gov.au.

About us

WorkSafe's Strategy has our core purpose front of mind - reducing workplace harm and improving outcomes for injured workers. We don't shy away from the importance of our purpose to the Victorian community, that's why we have a stated ambition to be world leading.

We want Victoria to be the safest place to work in Australia and one of the safest in the world; and we aspire to be a world leader in return to work after a workplace injury.

WorkSafe are striving to build a diverse workforce that reflects the Victorian community we serve.