Purchasing & Administration Officer

About the Organisation

Aurukun Shire Council plays a crucial role in leading the community and addressing the needs of its residents. The Council works closely with various stakeholders, including government agencies, non-governmental organisations, and local businesses, to improve service delivery and create opportunities for the community it serves.

Key focus areas for the Aurukun Shire Council include community safety, governance, economic development, and preservation of cultural identity, environmental management, postal and banking services, aged care and child care provision. 

Initiatives are developed and implemented in consultation with community members, ensuring their active participation and ownership. The Council strives to empower community members, promote self-determination, and build a sustainable and prosperous future for Aurukun.

About the Role

This position is a residential role based in Aurukun or Cairns.

This position reports direct to the Director Corporate Services and is required to manage the purchasing, procurement, tenders and administrative support functions, identify and implement efficiencies to Council’s purchasing procedures and policies, and assisting with Reception functions on an as needed basis.

Key Accountabilities

1. Raise purchase orders for requisitions using Synergy Soft.
2. Obtain quotations for purchase of goods in accordance with Council’s Purchasing Policy and using Altus Procurement Manager.
3. Manage and action Credit Card purchasing transactions.
4. Set up trade accounts with suppliers for the supply of goods and liaise with suppliers to ensure timely supply of goods
5. Liaise with transport suppliers to ensure timely dispatch of goods to Aurukun and from Cairns, and vice versa
6. Identify and document transport costs
7. Order and safekeeping of stock for office
8. Assist with stocktake at Council’s Depot as required.
9. Setup and maintain a Preferred Supplier List for Council and regularly review the list in conjunction with Directors
10. Develop and maintain Contracts Register for tenders, contracts and expressions of interest documentation including filing of all associated documentation.
11. Produce monthly reports of outstanding orders
12. General data entry
13. Reception and answering telephones
14. Other duties as directed by the Director of Corporate Services

Qualifications, Experience & Personal Attributes

• Experience in successfully communicating, negotiating, and interacting with Aboriginal people and demonstrated knowledge of Aboriginal culture and customs.
• Proven ability to develop effective and inclusive relations with Indigenous and / or diverse communities and stakeholder groups in a way that recognises their diversity and cultural values, and at the same time aligning with organisational and community values.
• Minimum 5 years related work experience in purchasing and / or stores management 
• Cert IV in Purchasing and Procurement – or equivalent is preferred
• Must have a Queensland Driver’s Licence to drive a manual and have experience with driving a 4-wheel drive vehicle.
• Strong interpersonal and communication skills with an ability to negotiate, manage conflict and diffuse volatile situations.
• Computer literacy particularly in aspects of Purchasing and Accounting software, and Microsoft Office Suite of programs, especially Excel, Outlook and Synergy Soft.
• Ability to work independently and as part of a team to achieve positive outcomes.
• Working knowledge of legislation as it relates to Purchasing, Taxation (GST) and Local Government.
• Understanding of legislation, or ability to acquire legislative knowledge of Aurukun Shire Council Local Laws.
• Capability to reduce lead time with minimum effort
• Capability to maintain a professional level of communication at all levels 
• Capability to offer practical solutions to immediate purchasing issues. 
• Ability to liaise effectively with senior staff in Aurukun to ascertain the purchasing requirements of Aurukun Shire Council
• Flexibility in the adoption of new IT solutions

Benefits

Joining Aurukun Shire Council means becoming part of an organisation with strong cultural values with a focus on providing exceptional services to, and for, the community. You will be offered;

• A salary of $70,000 to $80,000 depending on qualifications and experience plus superannuation
• Subsidised accommodation provided
• 5 weeks annual leave with 17.5% Leave Loading
• Flights to Cairns from Aurukun in accordance with council policy
• Isolation Leave in accordance with council policy
• Relocation expenses in accordance with council policy
• Access to our Employee Assistance Program

How to apply

Click the “Quick Apply” button and upload a copy of your current resume and cover letter.

Applications close 4pm Friday 15th March 2024.

Shortlisting for this position will begin immediately and Council reserves the right fill the role prior to the nominated closing date.

Only shortlisted applicants will be contacted.

Appointment to this position is subject to a satisfactory National Police Check and pre-employment medical assessment.

To apply, you must have the legal right to work in Australia.