Reception & Administrative Assistant | Headspace

About Us

Anglicare NT supports people, strengthens communities and advocates for social justice across the Northern Territory. We deliver over 90 diverse services across urban regional and remote areas of the NT. If you want to make a sustainable difference in people’s lives through strengths-based approaches and capacity building initiatives; talk to us about meaningful career opportunities.

We offer great benefits, including:

-       Further training and development options.

-       Flexible working conditions; five (5) weeks annual leave.

-       A strengths-based environment.

We also offer great salary packaging options that can significantly increase your take-home pay.

About headspace

headspace are a busy and innovative youth mental health service providing a variety of mental health, medical, sexual and other health related services as well as vocational, functional groups and social services to young people aged 12 to 25 years and their families.

About the Opportunity

As the Reception and Administration Assistant at headspace, you will play a crucial role in delivering timely, professional, and culturally appropriate support to young people, visitors, and contractors. Working collaboratively within our team, you will ensure seamless administration operations to facilitate the smooth delivery of our services.

This position is permanent part time (4 days per week) and will work across both Darwin and Palmerston.

You be responsible for a wide range of duties including:

• Reception Services: Manage incoming calls, greet visitors, and provide a welcoming environment.
• Appointment Management: Assist with booking appointments and maintaining schedules.
• Administrative Support: Create referrals, upload confidential information to medical records, and maintain accurate documentation.
• Financial Functions: Support financial processes such as invoicing and monitoring expenses.
• Facility and Fleet Management: Monitor the use and maintenance of facilities and fleet vehicles.

Ideally you will have three years' experience in a reception or office administration role; preferably in a medical setting.

For further information on this exciting opportunity, please contact Demi Perry, Team Leader Administration on 8931 5999

Applications are assessed on a rolling basis, so speed is key. The sooner you apply the better!

Please note: It is a requirement that prior to commencing in this role, you must possess a Working with Children (Ochre Card), a National Criminal History Check (within 3 months) and a current Northern Territory driver’s licence.

Unfortunately, we aren't in a position to sponsor candidate visas. If you don't have the independent right to work in the country you're applying for, we will not be able to progress your application.

As part of the recruitment process, you will be required to address the key selection criteria on the online application on the Anglicare NT website.

Experience working closely with and having a strong understanding of Aboriginal & Torres Strait Islander culture would be considered an advantage.

Anglicare NT is a Child Safe, Equal Employment Opportunity (EEO) employer and strongly encourage Aboriginal and Torres Strait Islander people to apply.

COVID-19 Vaccination Status

Receiving and maintaining vaccines can reduce health risks and is one control mechanism to maintain the health and wellbeing of all employees, contractors, volunteers, visitors and the people we work with. In line with Anglicare NT’s commitment to a full life and social justice for all, it is mandatory for all Anglicare NT employees (paid and volunteer) to ensure specific vaccine schedules are current and maintained. In relation to COVID-19, this includes a primary course (dose one and two) and booster dose within one month of becoming eligible for booster dose (subject to medical exemption).