What you'll be doing
Full time, permanent opportunity for an experienced Receptionist to join a dynamic architecture firm based in Melbourne's CBD. The receptionist, also known as the studio coordinator, will carry out a variety of administrative tasks as well as providing support to the wider business.
The day to day
- Responsible for Reception including answering calls, opening and distribution of mail, booking couriers, public transport cards, petty cash, travel and office equipment bookings.
- Management of office consumables; including stationery, kitchen Supplies.
- Maintaining office inventory and consumables including managing daily update of consumables for photocopiers and printers.
- Organising of maintenance for large office machinery (e.g.: photocopier/printers) and catering for meetings, special events and Friday night drinks.
- Undertake office errands including catering supplies, rubbish bin emptying, postage, banking, and urgent deliveries when needed.
- Maintain presentation of meeting rooms and office.
- Create and/or edit in house documents in MS Office (particularly Word and Excel) and Adobe Creative Suite (InDesign) as needed.
- Support to Practice Manager with project administration tasks. Assisting in production of project reports and business development presentations.
- Coordinating travel and accommodation for team members
Candidates will need to meet the following criteria
- Demonstrated success in a similar role as a receptionist
- Relevant administrative experience and ideally in a fast-paced organization
- Advanced Microsoft Office skills, adaptability to new software packages
- Excellent verbal and written communication skills
- Good problem solving & analytical skills
- Ability to work on own initiative as well as part of a team
- Experience in billing, processing invoices
Benefits to you:
- Immediate start
- Supportive and friendly team culture
- Southbank location
- $70k + super FTE
At Mars, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all.
To apply:
If you are interested in this opportunity please apply via the link, or alternatively contact Bella Bentincontri on bella.bentincontri@marsrecruitment.com.au
Please note that due to the number of applications only successful applicants will be contacted.