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Form of workWe are currently looking for a self-motivated Legal Receptionist/Assistant to join our criminal law team.
The position is a 12-month maternity leave contract with the possibility of extension.
Any applicant who is presently studying law should note the following;
- This is an administrative role, not a law clerk position. The successful applicant will not be undertaking legal work or attending court.
- Those coming toward the end of their studies will not be considered suitable for the position, as longevity in this role is preferred.
Salary and start date commensurate with experience.
About the role:
You will be integral to the day to day running of the firm, so consistency and reliability are essential. In addition to general every day reception duties, the position will involve a range of secretarial work including:
- answering incoming calls and relaying messages
- managing the incoming and outgoing mail
- monitoring and ordering of stationery
- drafting correspondence
- filing, scanning, copying and saving emails and legal documents
- preparation of cost agreements
- opening client files
- diary management and scheduling appointments
- communicating with clients, barristers, courts, prisons, prosecutors etc.
- ensuring the reception area and boardrooms are clean and tidy
- supporting the accounts team with invoicing
- greeting clients and escorting them to meeting rooms
- archiving client files
- precedent management
- lodging applications with Legal Aid Queensland
- dictation when required
- maintaining a high level of confidentiality of client details and matters
- ad-hoc duties.
About You:
- At least 1 year of experience in a law firm, barristers chambers or comparable administrative role. Criminal law experience is preferred, but not essential.
- Be proficient in Office 365.
- Experience with FilePro is preferred, but not essential.
- Excellent communication skills and strong attention to detail
- Self-motivated, with the ability to work well in a team environment
- Ability to appropriately prioritise and complete tasks in a timely manner
- A positive attitude and corporate presentation
