AddressThe Catholic Diocese of Townsville was established in 1930 and it covers an area extending from Townsville, to the Whitsunday and Burdekin regions , to Ingham and Halifax, Winton and encompassing Mount Isa and several small, isolated western towns.
The Catholic Diocese of Townsville is seeking applications for a Research and Administration Support Officer in this newly created position. This position will work 37.5 hours per week on a full time permanent basis located at our Townsville Office. This position is Monday to Friday working 8:30 am to 5:00pm.
Duties include but are not limited to;
- Coordinate the collation of relevant historical documents for review by the Director Safeguarding, Culture and Shared Services.
- Coordinate the collation of relevant documents in relation to current Church personnel for review by the Director Safeguarding, Culture and Shared Services.
- Monitor, log and record all incoming safeguarding related enquiries, consultations, reports and emails for referral and action.
- Log and record all responses from the Department responsible for Child Safety and Queensland Police Service (QPS) on behalf of the Director Safeguarding, Culture and Shared Services.
- Contribute to conducting audits of safeguarding documentation, such as Australian Catholic Safeguarding Limited (ACSL) self-audit checklists and guidelines to ensure currency and that correct information is available.
- Provide data reports on service demand and usage across the identified shared services that the Director Safeguarding, Culture and Shared Services is responsible for.
- Provide administrative assistance with the preparation and review of Service Partnership Agreements (SPA).
- Conduct audits, monitor and reconcile compliance with the safeguarding personnel, Blue Card, National Police Checks and Australian Catholic Ministry Register (ACMR) registers.
- Ensure the accurate editing and drafting of safeguarding documents, resources and materials.
- Maintain a focus to quality systems and documents by uploading new and revised documents to electronic record keeping systems, ensuring a commitment to accuracy.
- Liaise as necessary with other internal stakeholders across the Diocesan Shared Services and work collaboratively with Townsville Diocesan Archive Centre staff.
- Assist with overflow reception support as required.
Requirements
- Previous experience in records management administration preferably within child protection/safeguarding practices (preferred).
- Previous experience and proficiency providing high level administrative support.
- Demonstrated ability to professionally communicate and liaise with a range of stakeholders internal and external regarding sensitive matters.
- Ability to research, collate and present information to the Director Safeguarding, Culture and Shared Services and other stakeholders as required.
- High level of computer literacy including the Microsoft and Google suites.
- Strong organisational and time management skills to prioritise workloads, meet deadlines and use initiative, flexibility to change when the need arises.
- Ability to maintain a high degree of professionalism and confidentiality in all areas of work.
- A demonstrated ability to develop and sustain productive working relationships.
- Paid Working With Children Check
- Ability to pass a National Criminal History Check
- Drivers Licence
Interested in applying?
Submit your resume and cover letter outlining how you meet the inherent requirements for the role via APPLY NOW.
For further information, please contact Human Resources on **************@tsv.catholic.org.au or 07 4726 3***.
Applications close 9am Tuesday 16 July 2024.
The Diocese of Townsville has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct working with children checks and background referencing for all persons who will engage in direct and regular involvement with children and young people (0 - 18 years) and/or vulnerable adults. The organisation is fully committed to child safety and has a zero-tolerance to abuse of children or vulnerable adults.
