School Officer

Advertised Vacancy Number: IPS/SS880637

This is a permanent full-time position commencing Term 2, 2024

Vasse Primary School is seeking to appoint an organised, friendly School Officer to join their team.

As School Officer you will be the first point of contact for our school and will be responsible for completing administrative duties including greeting all visitors, answering the telephone, and responding to routine enquiries and requests for information. Successful applicants will ideally have a friendly, positive, and caring attitude and possess the qualities to promote excellence within our school and to interact with parents and the wider community.

The successful applicant will be responsible for supporting the Manager Corporate Services in administering the schools marketing, financial, physical, and human resources whilst upholding confidentiality and security of sensitive material.

You will aid other members of the school administration team with maintaining school databases, records, and management information systems to ensure they are accurate and up to date. You will assist with student enrolment procedures and operate a range of software packages particularly databases and word processing. A knowledge of RM Finance, RM Billing, HRMIS, and Student Information System (SIS) would be highly regarded.

Successful applicants should possess strong attention to detail and work well within a team environment. You will ideally have strong organisational skills and be able to deliver outcomes while working to deadlines in a sometimes challenging and fast paced environment.

About the school

Vasse Primary School is an established and integral part of the Vasse community. Catering for children from Kindergarten to Year 6, our staff are committed to providing a safe, creative and highly engaging learning environment for children, giving them the skills and knowledge to become resilient, well balanced, lifelong learners.

With a clear focus on high standards of achievement and student engagement, children are given the opportunity to develop both academically and socially through the challenging educational programs we offer.

This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our school for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position. 

To be suitable for this role, you will need to demonstrate the following work related requirements (selection criteria):

• experience in providing effective administrative support with the ability to organise and prioritise tasks effectively.
• experience in financial processes and procedures, including the handling of debtors, creditors, reconciliations, and /or preparing financial returns.
• ability in using computers and a range of application software packages, particularly databases, spreadsheets and word processing.
• good verbal and written communication skills and experience in the application of customer service principles and practices.
• good interpersonal skills and ability to work unsupervised and in a team environment.

Applications will be assessed against these work related (selection criteria) of the position. The business needs of the school may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Further information about Vasse Primary School can be found by visiting Schools Online

Additional information about Independent Public Schools is also available here

For further job related information

You are encouraged to contact Kathy Guiver, Manager Corporate Services for further information about this employment opportunity, including information about living and working in Vasse by telephoning (08) 9746 37***or emailing ************@education.wa.edu.au  

Application Instructions

All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.

Your application should include:

• A four (4) page statement addressing the Work Related Requirements (selection criteria), in context of the role and business needs of the school
• A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position
• The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.

It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.

You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4***.

If you are having difficulty submitting your online application, please telephone (08) 9264 86***for assistance.

 Eligibility and training requirements

 Employees will be required to:

• provide evidence of eligibility to work in Australia for the term of the vacancy;
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit prior to commencement of employment;
• obtain or hold a current Working with Children Check;
• complete the Department’s induction program within three months of commencement;
• complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment and every three years thereafter;
• complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement;
• complete any training specific to this role required by Departmental policy.

The Department applies a four (4) day breach period to this selection process.

Applications must be submitted before 4.30pm (WST) on Tuesday, March 26 2024

APPLICATIONS MUST BE SUBMITTED ONLINE

 PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED.