School Secretary - St Finbarr's School, Ashgrove

• 11 March 2024
• Continuing
• School Officer - Level 4

Estimated start date:  Commencing 11 March 2024

Position tenure:  Continuing

Weeks worked:  School term weeks only (holidays unpaid)

Total Paid Hours (per week) & days required: 40 hours p/w | Monday to Friday 

Salary level, range or hourly rate: School Officer Level 4 (School Salary Scale)

Employment conditions: Diocesan Catholic Education Employing Authorities in Queensland Single Interest Agreement

St Finbarr's, Ashgrove is a place of exceptional teaching and inspired learning. We are a school where every child is known by name and relationships are at the heart of everything we do. With 190+ students, co-curricular subjects like STEAM, The Arts, Japanese and HPE, as well as an extensive extracurricular program, ensure that we offer opportunities for all our students to shine. We have a high potential/gifted and talented learners' framework and actively look for ways to stretch and challenge our students. Think you'd love to be part of our team? Come and join us!   Explore our school website and Facebook page to learn more about us.

We are seeking a dynamic School Secretary to undertake a diverse range of administration tasks within our busy school.

In this position, you will be the face of our Administration Office, working as part of a collaborative team providing services to parents, students, school staff and the wider school community.  The wellbeing of our students is paramount to this role. You will be a student-focused person, capable of working with children from Prep to Year 6.

You must have demonstrated ability to maintain confidentiality and privacy in a busy office environment.  Attention to detail is key.

To be successful in this role, you will have strong ICT skills and be keen to support all staff and help create and. manage marketing materials for the school. 

Duties

• Student Attendance / Reception
• Enrolment Management and Marketing
• Student First Aid and Medication Administration
• Administration of filing and online management systems (eMinerva)
• Assisting with organisation of school events and activities
• Bookings – Excursions and internal class/room bookings
• Telephone Enquiries
• Assisting School Leadership Team with various administration tasks
• Blue Card management, telephone and email management;
• Creating weekly school newsletters, staff newsletters and other communication

Skills / Experience

• Administrative experience in a primary school setting
• Highly developed written and spoken communication skills
• Ability to work under pressure while responding to enquiries from staff, students, parents and the general public
• An understanding and experience of working with: Microsoft Office 365 Suite
• Experience with the BCE school administration software would be advantageous  (eMinerva, ALLE, Web Self Service, Parent SMS and Parent-Slips)

Qualifications

• Certificate Training in Office Administration or equivalent knowledge and experience in a similar position
• First Aid and CPR certification, or the ability to obtain certification is required

Applicants are required to address these points in the “letter of application” section of the online application.

To be eligible to be considered for this role you will:

• hold a Paid Employee Positive Notice Blue Card prior to commencement;
• be eligible to work in Australia for the duration of the appointment; and
• have a commitment to and understanding of the ethos and traditions of Catholic Education.

Please note applications for this role may be considered as they are received, and an appointment made prior to the advertised close date.

Everyone at Brisbane Catholic Education models and fosters a commitment to the safeguarding of children and promotes a culture where student protection is everyone’s responsibility. Successful applicants will complete requisite Working With Children (WWC) pre-employment screening, in accordance with legislation, prior to appointment.

Equity and inclusion are at the core of our Catholic values and we recognise the benefits of a diverse workforce. We encourage and welcome candidates from all backgrounds to apply for this role.

Contact:   Catherine Connors

Contact number:   07) 33661***

Contact email:   *********@bne.catholic.edu.au
Closing date:     26-Feb-2024

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