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SalaryAt Colliers, we are enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results.
With circa 9,000 experts in Asia Pacific, our enterprising culture and decentralised operating model allows us to act with speed in local markets, seizing opportunities to innovate and accelerate the success of our clients and our people.
Our collaborative culture sets us apart. We help experts become true specialists and provide the long-term structure and platform to accelerate their success.
Job Description
We are seeking an accomplished administrative professional skilled in delivering exceptional support within a fast-paced and dynamic work environment. This role offers an exciting opportunity to work closely with the Director in Charge of our Sydney South office, who manages and oversees one of Australia’s top-performing teams of agents.
Based in the Mascot office, you will also be responsible for the delivery and coordination of operational administrative duties and ensuring that the office is maintained to a high standard. The key to success is a can-do attitude and intrinsic drive for success, accompanied with strong administrative expertise and stakeholder management experience.
Your key responsibilities will include:
- Extensive email and diary management for the Director in Charge.
- Arranging and preparing for internal and external meetings, agendas and WIPs.
- The management and collation of documentation, including but not limited to legal documentation and agreements, reports, presentations, etc.
- Invoicing and preparation of invoices.
- Managing enquiries and correspondence for the Director in Charge, which also involves proactively actioning client liaison requirements.
- Organising travel and other related arrangements (flights, transfers hotel bookings).
- Assisting the Director in Charge to drive and successfully execute key initiatives and general leadership of the Sydney South and South West teams and offices.
- Undertaking administrative office management duties including stock ordering, replenishment of kitchens & meeting rooms, and issue troubleshooting.
To meet the challenge of this busy role, you will bring the following skills and experience:
- Strong MS Office skills, particularly in Word, PowerPoint, and Excel.
- Experience in a similar executive support role.
- Professional written and verbal communication skills.
- High attention to detail and accuracy.
- Strong time management skills and ability to multi-task.
- Working with minimal supervision.
- Proactive in supporting and adding value to the team.
Please apply with your CV or call Isabelle Porcia - Recruitment Executive on 02 9347 0847
for more information.
Please be advised that applications will only be accepted directly rather than via recruitment agencies.
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