Service Administrator - Plumbing And Trade Services

Commercial plumbing business seeking an experienced Service Administrator or for the right applicant this can be offered as a trainee position.

We are seeking a switched on and enthusiastic worker to assist in the administration of a growing plumbing business with an expanding portfolio of commercial and government customers. 

This is a great opportunity for you to join our team and contribute to the continual improvement and growth of our company.

We are hiring for a long term position and you will receive a great amount of training to onboard you to the systems and processes of our business.

The ideal applicant will bring fresh ideas and a constructive attitude to help us to streamline our administrative processes and advance our already well established business into the future.

We are situated in a contemporary factory and office space in the heart of Epping's industrial precinct.

The job involves:

• Working between various cloud based job management and accounting software packages
• Administering our service department, , liaising with our customers and workers, scheduling jobs, finalising and managing service reports, quoting and invoicing.
• Coordinating the migration of quotes through to jobs and then drafting of invoices 
• Ordering materials and managing purchase orders. Receiving supplier invoices, allocating these to jobs and arranging payment of trade creditors.
• Auditing and managing timesheets and Xero payroll
• Managing the automation of accounts receivable and accounts payable software systems
• Microsoft Word processing of service reports and other template documents, including the use of Merge Fields and Field Codes.
• Managing health and safety compliance, generating SWMS and building digital forms.
• Assisting in preparing responses to publicly listed tenders
• Xero reconciliation and BAS.
• Other general administrative tasks for the business.

Key selection criteria:

• Experience and understanding of day to day operations of a Trade Services business.
• Experience with health and safety administration, construction SWMS / JSA's / training matrixes
• Experience with construction industry job management software, or similar other job management software.
• Experience with Xero is a big plus.
• Great skills on Microsoft Office, primarily Word and Excel is essential.
• Good skills with Gmail, filters and forwarding, labels and folders, calendar, drive, tasks etc.
• Good mathematics and accounting skills required.
• Good written and spoken English required.

Please include a resume and cover letter, including:

• Cover letter stating why you wish to apply for this position
• Relevant work experience details
• Relevant education or training experience
• Relevant skills experience
• The suburb in which you reside

Applicants who's most significant work experience is KFC or Woolies need not apply!