AddressCompany Overview:
Capricorn Sandstone Quarries is a leading producer and supplier of quality sandstone products throughout QLD, NSW and beyond, committed to delivering excellence in all aspects of our operations. We are seeking a highly skilled and motivated Site Administration Manager to join our dynamic team and oversee the administrative functions at our mining/ manufacturing site.
Position Overview:
The Site Administration Manager is responsible for ensuring that all site operations run smoothly, efficiently, and in compliance with company policies and regulatory requirements. This role provides vital support to the Site Senior Executive and Business Development Manager, acting as the key point of contact between management and operational staff. The successful candidate will manage site administrative activities and support staff, and facilitate communication across different areas of the operation with a strong focus on the understanding and use of cloud based digital productivity tools. Flexible work arrangements may be considered for the right canditate.
People Management:
- Manage and develop a high-performing, efficient, and effective administration team.
- Provide leadership, technical advice, and direction, as well as role backup where necessary.
- Meet regularly with direct reports, providing feedback and guidance to ensure team expectations are met.
- Assist with recruitment and onboarding of new employees.
- Implement and oversee training programs to ensure compliance with safety and operational standards.
Administration Management:
- Oversee day-to-day administrative operations of the site.
- Maintain knowledge of all relevant legislation, contractual obligations, and industrial awards.
- Develop and maintain company systems, policies, and procedures.
- Utilize digital tools and software to streamline administrative processes and improve operational efficiency, includes sourcing and implementing new digital tools as required.
- Provide direct support to the Site Senior Executive and Business Development Manager.
- Oversee the maintenance and purchasing functions of the site.
Safety and Compliance:
- Ensure adherence to company protocols and procedures, promoting a culture of safety.
- Organize and maintain safety training and certification records for all site personnel.
- Manage compliance registers and ensure audits and inspections are completed as required.
Project Management:
- From time to time, assist in the planning and execution of site projects, ensuring they are completed on time and within budget.
- Prepare project documentation and ensure accurate reporting and record-keeping.
- Coordinate with project team members and contractors to ensure smooth project delivery.
Skills and Qualifications:
- Minimum 5 years of experience in a senior administrative or managerial role within a mining, manufacturing, or construction project environment.
- Strong leadership and team management abilities.
- Excellent interpersonal, negotiation, and diplomatic skills.
- Strong organizational, problem-solving, and time management skills.
- Proficient in office software applications such as Microsoft Office 365, including Teams and SharePoint, and ability to understand and utilise other digital platforms to enhance productivity.
- Understanding of confidentiality within a business setting.
- Team-oriented and approachable.
