Team Assistant

Company:

Description:

About Oliver Wyman

Oliver Wyman is a global leader in management consulting. With offices in 60 cities across 29 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. Our 5000 professionals help clients optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wyman's thought leadership is evident in our agenda-setting books, white papers, research reports, and articles in the business press. Our clients are the CEOs and executive teams of the top Global 1000 companies.

Visit our website for more details about Oliver Wyman: www.oliverwyman.com

Job specification

Job title:

Team Assistant

Department:

Executive and Administrative Services

Office/region:

Perth / Asia Pacific Region

Reports to:

Regional EA Manager

Job Overview:

Oliver Wyman is looking for a Team Assistant to execute "on demand" administrative support requests accurately and in a timely manner. Focus of the role will be to support Oliver Wyman Principals and Partners and provide operational support for the office.

Key Responsibilities:

Team Assistant Support

• Scheduling and coordinating complex meeting requests and logistics for our Principal team, via face-to-face meeting & using video conferencing platforms (Zoom/Teams etc)
• Complex travel coordination, flights, visas, hotels, cars etc, using designated travel service and adhering to the OW travel policy
• Managing event logistics for client events, workshops and forums, including all meeting room booking and catering arrangements
• Support of internal events such as training, recruiting and various social and team building activities
• Maintain and update CRM database, a critical tool for client connection and downstream impact to other support functions
• Provide coverage support to Perth Partners when assigned EA is out of office
• Preparation and submission of expense reports for Perth Partner/Principal team using iExpense system
• Timesheet preparation and timely submission
• Office Services support including:
• Ordering of goods and supplies, managing vendors and invoices. Use of the iProcurement system to ensure timely payment to vendors
• Collaboration with the leaseholder for shared services support
• Printing and binding requests
• Single point of contact for all Perth office queries, actively looking for opportunity to enhance office environment

Experience Required:

• 2+ years of previous administrative or customer service experience

Skills and Attributes:

• Thoughtful judgment and ability to have an ownership mentality while being courteous and business focused
• Strong organizational skills that demonstrate the ability to perform and prioritize multiple tasks

At Oliver Wyman we value:

• Client Impact: Deliver a positive service experience to clients and work to build and maintain trusted relationships
• Trust Based Teaming: Building productive relationships with colleagues, understanding expectations and demonstrating commitment to team, demonstrating a positive attitude and proactive support to colleagues. Listening to others, respectful of all views, demonstrates inclusive behaviours
• Work Smart: Completes work to agreed standards, prioritize workload to deliver results on time, identify and escalate risks as necessary in accordance with company policies and procedures
• Communication and Influence: Convey clear written and verbal messages; presenting information in a way that is easy for others to understand, actively listen and seek clarification as needed, fair and respectful when communicating with others
• Development and Leadership: Attend trainings and firm events, respond to feedback and seek guidance as needed, set a positive example and acknowledge good work, detail-oriented, even when the work is fast-paced

How to Apply

• Please send CV and cover letter to: Sarah.Dow@oliverwyman.com
• To learn more, please follow us on Facebook, LinkedIn or Twitter: @OliverWyman. www.oliverwyman.com/careers