Transport Operations Support

For nearly 50 years, Pentagon Freight Services has worked alongside the critical industries we serve by providing best-in-class freight forwarding and logistics. Our aim is simple – we want to deliver certainty for a world that never stops.

We currently have a vacancy with the Pentagon Freight Services Brisbane Team in the role of Transport Operations Support. The role will report to the Team Lead, the main duties include:

• Co-ordinating collections and deliveries for any cleared shipments and warehouse movements 
• Ensuring cost effective buying for domestic collections and deliveries
• Coordinating quotes and tender requests for any domestic transportation and project works
• Ensuring all transport movements are promptly communicated to the relevant parties in writing 
• Coordinating and Monitoring of all domestic Hot Shot movements
• Maintaining Transport Log, ensuring all information is updated accurately and in a timely manner, including any third party job costs
• Corresponding warehouse deliveries with the relevant Insight warehouse receipts
• Delivering a high level of customer service
• Accurately accruing costs to job files
• Invoicing job files as per agreed contracted rates
• Liaising with clients and transport companies to coordinate export/import shipments (Air, FCL, LCL, OOG)
• Liaising with overseas agents to coordinate and pre alert air freight and sea freight shipments
• Facilitating airfreights/seafreights of various types of cargo including dangerous goods and commercial shipments internationally 
• Preparing export documentation including bills of lading and airway bills
• Completing export consolidations and export clearances (EDN)
• Registering Import Jobs and Coordinating clearance with Pentagon Customs Broker Team 
• Liaising with third party clearance agents regarding import air and sea freight shipments
• Coordinating payout of duties on Cargowise to clear shipments
• Checking ICS to confirm cleared status of shipments
• Coordinating Quarantine Formalities
• Preparing client files and charges, ensuring accurate accrual of costs and invoicing of job files

The successful candidate will have:

• Minimum 2 – 3 year’s experience in a similar position
• Knowledge of industry, customs and freight forwarding terminology
• Excellent communication skills both verbal and written
• Strong administration skills 
• Previous experience in a customer facing role
• Positive and professional attitude
• Proficient in the Microsoft Office suite
• High attention to detail and strong planning and organising skills
• Current unrestricted drivers licence

Shortlisted candidates will be required to undergo a Criminal History check. 

To find out more about Pentagon Freight Services please visit our website at www.pentagonfreight.com

Please contact Angela Keswick, HR Manager on 08 9353 3***, for more information or click the ‘Apply’ button below