AddressAbout Us
VicTrack is the custodial owner of Victoria’s rail transport land, assets and infrastructure. We work to protect and grow the value of the portfolio, to support a thriving transport system and make travel and living better for all Victorians. With much of our asset portfolio dedicated to rail transport – our land, infrastructure, trams, trains and telecommunication networks – our focus is on strategic asset management and supporting the delivery of better transport solutions.
When you join VicTrack, you'll become part of an organisation that celebrates the diverse backgrounds, perspectives, and life experiences of our people. We are committed to fostering a workplace that mirrors the diverse communities we serve. Everyone is welcome to apply for a role at VicTrack and we encourage open discussions about any adjustments you might need during the recruitment process or within the role. If you have a disability or specific access requirements, please let us know how we can offer you additional support.
Benefits
- Flexible work environment | hybrid work
- Stable work environment - Victorian Government state-owned enterprise
- 16 weeks paid parental leave (36 unpaid)
- Comprehensive health & wellness programs
- Free access to on-site gym and end of trip facilities
- Training and development opportunities to help you grow and develop your career
The challenges of our fast-growing sector put our people at the front of some of Victoria’s most exciting projects in telecommunications, property development and project delivery – with job opportunities as diverse as our organisation.
The Role
The Utilities & Services Licensing Administrator coordinates a diverse range of agreements with third parties who now own assets constructed within VicTrack land. The position requires an autonomous person able to modernise the suite of agreements and correct and update the data supporting each agreement.
In managing the data and agreements for third parties, the Utilities & Services Licensing Administrator is also responsible for oversight of the data gathering phases of the application process, to ensure a complete record of any new asset is obtained. This is a 2 year fixed term contract.
Key Responsibilities:
- Manage the Utilities & Services Agreements data held within the various systems at VicTrack
- Manage the invoicing of ongoing licence fees with the external provider
- Maintain documents, databases and other work records as required
- Compile accurate and timely management information relative to the specific role or function and provide basic analysis from available information
- Resolve the debtors list
- Work with the Utilities & Services team to migrate into new systems and processes being provided by various Information Technology projects
- Identify and list non-conformances and facilitate the correction process with the third party. Specifically, this involves data validation including updates to the third party such as changes of ownership, contact details and current liability insurance certificates plus renewals to Agreements
- Create and run reports within the VicTrack systems to assist in identification of non-conformances such as missing or incorrect data and files
- Create and run custom reports to identify potential threats (lessons learned) to the rail infrastructure by a type of third-party asset
Qualifications:
- Diploma or Certificate in Business Systems or equivalent is desirable, as is appropriate experience
Knowledge & Experience:
- Experience working with a variety of computer based database products
- Experience working within Quality Systems
- Basic understanding of the privatised rail and tram environment is desirable
To Apply
If you are interested in this exciting opportunity with us, please click apply and submit your resume in PDF format only. All applications are strictly confidential.
Offer of employment is strictly subject to successful background (pre-employment screening) and criminal history check. VicTrack is an equal opportunity and human rights employer.
Closing Date: 12/05/2024
***PLEASE ONLY SUBMIT YOUR RESUME AND/OR COVER LETTER IN PDF FORMAT
