Academic Administration Coordinator

Are you ready for an exciting career move? We're on the lookout for passionate individuals to join our team as an Academic Administration Coordinator!
What Awaits You:
12-Month Fixed Term Contract: Your ticket to a year of excitement and growth!
Dynamic Environment: Immerse yourself in the ever-evolving world of Academic Administration.
Networking Opportunities: Connect with industry leaders and experts.
Learning Expedition: Gain invaluable experience and skills that will shape your career
Who we are:
At Torrens University Australia, making a difference is in our DNA. As a Certified B Corporation, we belong to a global community of future-focused companies using business as a force for good. We believe in the transformative power of education to change lives, families, communities – and the world. That’s why we’re on a mission to increase access to higher education, so learners from all walks of life can chase their dreams.
A progressive university, we ground our studies in industry. Expert academics bring their insights into the classroom, with a range of assessment types that aim to be authentic and informed by industry needs. Bridging the gap between study and work, our educators prepare students for career success and connect them with future employers. Building relevant skills, experience and networks from day one, students don’t just learn about their industry, they live it.
What’s the job?
The Academic Administration Coordinator will provide exceptional service quality, customer-focused academic support and course administration to senior academic staff across all aspects of the student lifecycle with reference to Academic Administration and project delivery.
The Academic Administration Coordinator will manage academic governance requirements across academic policy, course accreditation and renewal, transition and teach out, course build, timetabling, academic progression and exam committees, data management reporting requirements and core Academic Administration and project delivery functions.
This role involves collaborating with academic leaders, faculty members and other stakeholders to ensure academic quality best practices are implemented and monitored that promote student success and academic achievement. Key stakeholder engagement (both internally and externally) and a solution-based mindset is critical to the success of this role.
Day-to-day accountabilities:
Principal Accountabilities:
Implement faculty wide academic administrative process improvements across the student life-cyle, in relation to learning and teaching requirements and project scope and deliverables.
Manage administrative aspects of academic governance committees, including Faculty Learning and Teaching, Examination, Academic Progression, Curriculum Committee, and Course Advisory, ensuring actions and outcomes are aligned with the Terms of Reference, policy and procedures
Ensure course and subject level curriculum data captured and created within Academic Administration processes is validated and maintained with the highest levels of integrity
Support compliance with relevant legislation, HE and VET regulatory standards, professional requirements and guidelines relating to Academic Administration, including provision of advice on course data management issues
Support administrative processes and draft submissions for course related and professional association activities associated with course accreditation and course review, notification of material changes and other related matters, ensuring regulatory requirements are met and the integrity of course data is maintained
Assist in the development and implementation of Teach-out and Transition Plans
Support recruitment and on-boarding processes, and administer teaching agreements and timesheets as required
Assist in the smooth running and integrity of examinations, including timetables, room set-up, invigilator management and dissemination of examination procedures.
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This is a 12 month fixed term contract role and can be located Sydney, Melbourne, Brisbane, or Adelaide.
Who you are?
To be successful in this position you will have:
Demonstrate minimum of 3 years’ experiences within the VET or Higher Education/Dual Sector.
TEQSA and ASQA regulatory guidelines and standards
Provide end-to-end project management support including leading, planning and scheduling project timelines, milestones and tracking the tasks/deliverables’ in an agile environment.
Experience in managing and leading high performing Academic Administration teams to support quality outcomes and VET and/or Higher Education regulatory requirements
An understanding of ASQA and TEQSA regulatory compliance requirements as they apply to Academic Administration and associated functions
Highly developed project management skills across that support the effective implementation of concurrent projects within an agile environment.
Attention to detail and the ability to undertake high volumes of administrative processing efficiently and with a high level of accuracy ·
Knowledge of and use of administrative policies and procedures including records management
Creativity in solving problems and generating innovative solutions
A student-service focus and respect for balancing both people and commercial needs
Strong self-motivation and initiative
Why join us?
Bold, modern and agile, we’re Australia’s fastest-growing university going from 164 students in 2014 to 40,000+ alumni across 115+ countries and 2000 + staff today. In 2020, Australian Financial Review named us one of the country’s most innovative companies. As we continue to establish ourselves as a truly global university, we never lose sight of our student-centric approach. Supported by teams of passionate people, you’ll find opportunities for professional development and career progression.
We are a private, for-profit university with a robust research agenda as well as social impact initiatives focused on making the world a better place. We encourage meaningful work from our academics that contributes to our overall mission.
We are proud to be an equal opportunity employer and committed to creating an inclusive workplace. We do not discriminate on the basis of race, colour, religion, age, ethnicity, gender identity, sexual orientation, disability, or any other protected characteristic.
We encourage applications from Aboriginal and Torres Strait Islander peoples for all positions.
Our culture
Just like our students, our employees are a diverse group who want to make an impact. When you join us, we give you the freedom to be bold, creative and courageous – with flexible working arrangements (hours and ways of working will vary from role to role) that allow you to bring your best. We’ve built a culture that celebrates community, collaboration and innovation, where people love what they do.
What we offer:
We support your personal passions, development and wellbeing, to make your working life a more rewarding experience. At Torrens University Australia , you’ll benefit from:
a positive workplace environment that fosters a global, entrepreneurial mindset
- building on an academic culture connected to industry and community
- access to internal opportunities that promote professional growth
- flexible working arrangements
Hiring process
We aim to provide you with the necessary information you need at each stage of this process to put your best self forward. If you want to know more, or need assistance or accommodation during the recruiting phase, please contact your recruiter at maur.bell@torrens.edu.au
To learn more about what makes Torrens University Australia a great place to work, visit https://www.torrens.edu.au/blog.
We’d love to hear from you.
Applications close: 4th March 2024
Job reference: R22827
If you require a reasonable accommodation to complete our application process, please contact our Human Resources Department at