Account Officer

28th June, 2024

About Hub Australia:

Hub Australia provides premium workspaces, business networks, and services across 15 locations in Sydney, Melbourne, Brisbane, Canberra and Adelaide. 
Founded and headquartered in Melbourne, Hub has grown to become the largest privately-owned coworking operator in Australia, with over 150 staff and over 7000 members ranging from small business and government to non-profit and corporations.

Established in 2011, Hub is a Certified B-Corporation and the first coworking space in Australia to be certified Carbon Neutral with Climate Active. Hub is a fun, energetic, and dynamic environment with plenty of room for growth – as we continue to build the best place to create, share, and work with others, there’s a perfect place for you to grow with us

What we’re looking for:
  
We’re seeking a diligent and proactive Account Officer with a solid background in accounting and financial management to join our team in Melbourne. The ideal candidate will possess excellent attention to detail, strong reconciliation skills, and a thorough understanding of accounting principles and terminology. The candidate should be adept at managing vendor relationships, handling financial transactions, and providing comprehensive administrative support. If you thrive in an agile, collaborative environment and are committed to maintaining financial integrity and efficiency, we want to hear from you!
  
What your day to day will look like (but not limited to!):
  

• Oversee and manage all accounts payable transactions, including invoice processing, verification, and reconciliation of purchase orders and delivery notes.
• Utilize Lightyear for efficient invoice processing across all sites and companies, ensuring accurate and timely recording of transactions.
• Prepare and process electronic transfers and payments, ensuring compliance with company policies and procedures.
• Manage vendor relationships, handling inquiries effectively and maintaining vendor files.
• Conduct comprehensive reconciliations of company credit card statements and perform daily and monthly bank reconciliations, resolving discrepancies promptly.
• Support the accounts receivable process by assisting in the follow-up on outstanding invoices and aiding in the collection process.
• Provide administrative support to the finance team, including filing, data entry, document management, and report preparation.
• Maintain and update accounting records and files, ensuring data integrity and accuracy, and manage the accounts@ email inbox, addressing queries promptly.
• Conduct training sessions and support the setup of new employees on accounting systems, including Xero, Lightyear, and Volopay, and continuously evaluate and improve accounting processes and systems.

  
What makes you successful: 

• High attention to detail and accurate reconciliation skills.
• Excellent verbal communication and administrative writing skills.
• Intermediate Excel spreadsheet skills.
• Ability to work in an Agile environment, adopting a consultative and cooperative approach to your work.

You will also have:

• Bachelor’s degree in Commerce, Accounting, or Finance
• 2+ years in an accounting role
• Knowledge of accounting terminology
• Knowledge of financial regulations and compliance
• Xero Accounting experience preferred
• Experience with credit card and bank reconciliations
• Familiarity with accounts payable and receivable processes

Rewarding You

• Immerse yourself in a vibrant, dynamic, and joyous team atmosphere
• Join ranks with some of Australia's top organisations, certified as a Great Place to Work™
• Contribute to a B Corp and certified carbon-neutral organisation, committed to making a positive impact on society and the environment
• Achieve a balanced lifestyle through our comprehensive wellness programme and lifestyle fund as well as birthday leave
• Expand your skills and career trajectory with our personalised training and professional development offerings
• Support to make a social and environmental impact with paid volunteer leave each year

Keen to join but don’t tick all the boxes? Apply Anyway!We understand that skills and potential don't always fit neatly into a checklist. If you're passionate about this role but don't meet every single requirement, we still want to hear from you. Your unique experience and enthusiasm could be just what we're looking for!
At Hub Australia, we are dedicated to building a diverse, inclusive, and equitable workplace. We believe that our strength lies in our differences, and we are committed to providing an environment where everyone is welcomed, respected, and supported. We encourage applicants of all backgrounds, identities, abilities and experiences to apply, as we strive to reflect the communities we serve.