Accounts Administrator

Join the 2021 Intellectual Property Team of the Year (Australian Law Awards)

Work from our Burradoo Office

Part Time – 2 Days Per Week – Choose your Days & Hours

Pearce IP is an award-winning, market-leading boutique firm of specialist intellectual property lawyers, patent attorneys and trade mark attorneys providing IP/legal services to the life sciences industries.  The majority of our work supports life sciences companies.

We develop, coordinate and execute local and multi-jurisdictional IP/legal strategies (including contentious and non contentious matters), provide IP/legal support for regional and global business development activities and licensing deals, and draft and prosecute patent and trade mark applications around the world.  For financial year 2023, Pearce IP acted in more newly filed life sciences patent litigation matters than any other Australian firm.

Pearce IP is one of Australia’s leading IP firms, with staff based in Australia and New Zealand.  Along with the honour of being awarded IP Team of the Year at the Australian Law Awards in 2021, Pearce IP’s leaders are ranked in virtually every notable legal/attorney directory.

Thriving in a hybrid working environment Pearce IP offers the best of both worlds to its team.

If you are an experienced Accounts Administrator and would like to be part of our continued growth and success, we’d love to hear from you.

The Role

Pearce IP has a part-time role for a capable Accounts Administrator to join our CEO’s office.  Working two days per week (or equivalent spread over multiple days) from our Burradoo office, the successful candidate will:

• Manage day-to-day accounting transactions including the allocation of payments;
• Process approved invoices for payment;
• Work with our external partners to prepare end of month accounts;
• Liaise with our external partners regarding annual accounts, budgets and tax queries;
• Reconcile Australian and New Zealand bank accounts;
• Manage credit card applications on behalf of the business and coordinate the monthly credit card reconciliation process;
• Credit control of overdue payments including liaising with responsible lawyers; and
• General administrative work as and when required.

About you

Candidates will be experienced in accounts administration and motivated to support not only our internal team, but our external service providers. You will bring to the role:

• Sound experience in accounts administration including reconciliations and credit control management;
• Experience working with third party providers;
• The ability to act with confidence in a fast paced, professional law firm;
• Well developed analytical and problem-solving skills, decision-making abilities, and resilience;
• Confidence in liaising with third party providers and peer-to-peer interactions;
• Timeliness and the ability to meet strict deadlines;
• Proficiency in office 365 and Xero; and
• A structured way of working with a strong work ethic and exceptional initiative.

Culture and Benefits

All Pearce IP Team Members live out our values of Respect, Integrity, Talent, Excellence and Brand Ambassadors.

We offer a range of excellent employee benefits including:

• Comparative remuneration package;
• Hybrid working arrangements;
• Flexible working arrangements;
• Mentoring opportunities with senior colleagues;
• Career path planning along with individualised learning and development opportunities:
• Menstrual and menopause leave;
• Sorry Business Leave;
• Paid Parental Leave covering the birth or stillbirth of a child, the placement of a child via adoption or surrogacy arrangement, fertility treatment and miscarriage leave; and 
• Birthday leave.

Pearce IP recognises, is committed to, and celebrates a diverse and inclusive workplace, and is proud to be certified as a Woman Owned business. All interested candidates with the required qualifications and experience are encouraged to apply.

How to apply

Please submit your CV and cover letter for consideration by clicking on the “Apply” button. 

If you would like further information, to confidentially discuss any adjustments you might require throughout the recruitment process, or wish to confidentially discuss the role, please contact Pearce IP’s Executive, Deputy CEO & Head of Talent, Adele Chadwick at **************@pearceip.law, 0488 611 ***, or HR Administrator, Jenny Likousis at **************@pearceip.law.

Pearce IP: Nurturing talent, empowering futures