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Form of workAccounts Payable Officer - Full Time
About us
WIRES is Australia's largest wildlife rescue organisation, rescuing and caring for sick, injured, and orphaned native animals for over 35 years. WIRES’ mission is to actively rehabilitate and preserve Australian wildlife and inspire others to do the same.
Operating 24 hours a day, 365 days a year, WIRES’ dedicated Wildlife Rescue Office provides rescue advice and assistance for over 140,000 animals annually. WIRES mobile Wildlife Ambulances operate full-time across Greater Sydney, South-East Queensland and Tasmania.
WIRES actively supports hundreds of projects nationally to assist with wildlife rescue and rehabilitation and works in collaboration with major partners to support the long-term recovery of wildlife habitat and preservation of native species in the wild.
The role
Due to continued growth in our operations, an opportunity exists for an experienced Accounts Payable professional to join WIRES’ finance team full time. Reporting to the Finance Manager this position will take full responsibility for Accounts Payable duties for the organisation.
Responsibilities
- Processing a high volume of supplier invoices and reimbursement of member expenses, ensuring the correct coding and allocations
- Accurate and timely payment of supplier invoices
- Supplier statement reconciliations
- Review and report on aged payable balances
- Monitor a high-volume email inbox
- Responding to enquiries from suppliers and stakeholders within the organisation
- Driving process improvement and supporting automation projects around invoice processing and payment required to support the future growth of the organisation
- Maintain job code register for expense tracking
- Manage the WIRES Wildlife Ambulance fleet
- Manage the insurance premiums and claims
- Assist the Finance Manager with grants paid reconciliations
- Assist with month-end closure
- Supporting the finance team with external audit queries
- General administrative tasks as required
Requirements
- Previous Accounts Payable experience in high-volume transactions
- Working knowledge of GST & tax invoice requirements
- Working knowledge of Microsoft Excel (including pivot tables, VLOOKUP)
- MYOB experience desirable
- Confident, articulate, and professional communication style
- Strong organisational and time management skills with a proven ability to set and work to priorities
- Ability to complete tasks accurately and consistently
- Ability to take initiative and problem-solve
- Demonstrated ability to work with stakeholders at all levels both internal and external
- Strong attention to detail and the ability to problem solve and 'think outside of the box
- Exceptional verbal and written communication skills
This role is a full-time 12-month contract with the potential for extension.
The office is based in Brookvale.
