AddressWe are a compassionate not-for-profit organization dedicated to supporting our community by providing food relief to agencies and individuals affected by food insecurity. With a commitment to dignity, respect, and empowerment, we strive to make a meaningful difference in the lives of those in need.
Position: Administration and Accounts Coordinator
Location: Geelong.
Job Description: We are seeking a dedicated and detail-oriented Administration and Accounts Coordinator to join our team. The ideal candidate will play a crucial role in ensuring the efficient operation of our organization, with a focus on managing administrative tasks and maintaining accurate financial records using Xero accounting software.
Responsibilities:
- Manage day-to-day administrative duties, including answering phones, responding to emails, and handling inquiries from clients, volunteers, and stakeholders.
- Coordinate volunteer schedules and assist with recruitment, training, and supervision as needed.
- Maintain accurate and up-to-date financial records using Xero accounting software, including accounts payable, accounts receivable, and payroll processing.
- Prepare and process invoices, purchase orders, and expense reports in a timely manner.
- Reconcile bank statements and prepare financial reports for management review.
- Assist in budget preparation and monitor expenses to ensure compliance with organizational policies and grant requirements.
- Collaborate with internal teams to support program activities, events, and fundraising initiatives.
- Uphold confidentiality and discretion in handling sensitive information related to clients, donors, and organizational operations.
- Bachelor's degree in Accounting, Finance, Business Administration, or related field (preferred).
- Minimum of 2 years of experience in Administration and Accounts, preferably in a not-for-profit or community service environment.
- Proficiency in using Xero accounting software and Microsoft Office Suite.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent communication and interpersonal skills, with a customer service-oriented approach.
- Ability to work effectively both independently and as part of a collaborative team.
- Commitment to the organization's mission and values, with a passion for making a positive impact in the community.
- Competitive salary commensurate with experience.
- Professional development opportunities and ongoing training.
- Meaningful work that directly contributes to supporting individuals and families experiencing food insecurity.
How to Apply: Please submit your resume and a cover letter detailing your relevant experience and why you are passionate about joining our organization to Sarah Charleston, *****@sjpersonnel.com.au. We look forward to hearing from you and considering you for this important role.
Additional information
- Coordinate administrative tasks and manage financial records using Xero
- Join a compassionate team committed to making a positive impact in the community
- Scheduling volunteers, processing invoices, and preparing financial reports
