Administration And Office Support

Vaxicare is seeking someone with experience and a passion  in general administrative duties, scheduling, data entry and inputting data in booking systems, and excellent communication with clients. This is a  casual role for the next 3 months. For immediate start.

About Vaxicare

Vaxicare is a local Brisbane business that performs workplace Influenza and Covid vaccinations to staff at schools, aged care and businesses. We are a small business managed by the owner, and also casual nursing staff that work during the Flu season from now through June each year.

About the Role

As this is a seasonal business, so the hours for this casual role will vary based on annual flu season requirements and demand. While scheduling and running clinics, this role will be 30- 40 hours per week
 

We are seeking someone who will have excellent skills in to building client relationships and maintaining business processes, who is also happy on a casual basis with varied hours for the next 3 months . Potential for ongoing  work annually each year for 3-5 months.

This role has flexible working arrangements, allowing you to work from home for some of the time, with some hours  at the office when also.

Tasks & Responsibilities

Vaxicare is seeking an administrative all-rounder that can join our team and perform the administrative duties required to keep the business running smoothly. Tasks and responsibilities include but are not limited to:

Developing and maintaining strong client relationships by communicating professionally and in a timely manner with clients

Corresponding with clients via phone and email to organise scheduling of the clinics for workplace vaccination for our clients

Scheduling of all clinics for the year for multiple nurses to ensure all clients receive a clinic based on their requests

Maintaining records and data entry  using Excel and Google Drive

Emailing and calling new potential customers with marketing information

Input of data for clients online Booking Software to create clinics, maintain client information and ensure vaccination records are correctly recorded and securely stored

Excel Data entry of clients clinics and generating data for recording for Vaxicare and their clients

About You

We are looking for someone with qualifications/ experience working in Administration and who has experience in dealing with clients both over the phone and via email. We are looking for someone who has excellent organisational skills, and attention to detail.

You would also need someone who is has excellent IT including using excel for data entry, input in setting up client appointments in the booking system,  scheduling of client appointments and organising schedules for nurses to deliver these Clinics.

Training can be given Re the software booking system.

If you believe this role suits your work requirements, and you have the skills required to perform all-round administrative duties, please apply now.

Employer questions

Your application will include the following questions:

What experience do you have  in administrative roles ?

Do you have outstanding communication skills

Do you have experience in IT including data entry and online bookings systems, and booking systems

Where do you live?

Are you able to come to Office in Wilston in Brisbane possibly combined with work from home

Do you have experience with Online booking systems, excel data entry

Why do you think you would be suited to this role?

Please apply soon as job is for immediate start

Kind regards

Jan Zammit

CEO Vaxicare

Email: jan@vaxicare.com.au

Website:  http://vaxicare.com.au/

Phone: 0401 193 936