Administration Assistant

Mabey Hire Pty Ltd Located in the Gold Coast suburb of Yatala, we are a growth business, working in the civil construction and infrastructure sector, providing engineering products and services across Australia and in New Zealand. We are a business with a strong values-based culture. 

About the Role

Reporting directly to our CEO, as the Administration Assistant we are looking for an exceptional individual to join our team here at Yatala Head Office, being multi-skilled you will be required to work seamlessly and very closely with senior management as well as other departmental heads. Your day’s will be varied and challenging, filled with a mixture of individual projects and routine tasks but also assisting other Managers achieving deadlines and goals.

The core purpose of our Administration Assistant is to support the Head Office Operationally as we manage and lead our teams both here in Australia and New Zealand. There will be an IT component to the role, with CRM management and SEO for our website via a third party. The person taking up this role will be able to think “big picture” but also be willing to roll-up their sleeves when required to help at a transactional level. This is a varied and fantastic role if you are looking to grow your career!

Responsibilities include but not limited to: 

• Supporting the CEO / CFO with an array of tasks such as Diary management, Travel arrangements and Event planning.
• Provide analytical and administrative support for utilisation and management of third parties engaged in SEO for web site effectiveness. 
• Work closely with HR operating Tenure recognition programs and new employee on-boarding.
• Ad hoc support for AP and AR when required.
• Managing vehicle registers, usage, and accounts
• Being the point of contact to manage and report on the companies Telstra accounts.
• Manage the company’s uniform’s, replenishing stock when required
• Management of our CRM “back-end” with uploads from tender’s and accounts
• Facilitate whole company product training content via Microsoft Onedrive and Teams.
• Maintaining a clean and enjoyable working environment
• Positively contributing to the fun office environment, we are building!

About You

The Administration Assistant will have a passion for business improvement/development. Finding the right person for this role is very important to us. The successful candidate will recognize the opportunity to join a growth business and will want to contribute in a proactive and accountable way. Alignment to our values of TRUST – SERVICE – PROGRESS is crucial. 

To be successful in this role:

The successful candidate will be vibrant, friendly, and full of energy with a passion for learning and development, you will also possess:

• Excellent written, verbal, and interpersonal communication skills
• Strong attention to detail and great Organisational skills
• Ability to multitask in a busy and fast paced work environment 
• Proficient across Microsoft Office Suite and comfortable using a variety of office software, applications, and databases
• An appreciation and experience of CRM use and SEO optimization principles would be well regarded 
• Ability to identify trends, opportunities, and innovative ways to add value to the business
• A proven ability to use initiative and work with a minimum of supervision
• A reasonable standard of education 
• A strong sense of punctuality and time management, our office hours are 8.30 start – 4.30pm finish. (Occasionally you may be required to work outside these hours to ensure that our daily operations run smoothly)

This is an amazing opportunity to create your own success. If this sounds like you APPLY NOW.

Send us your cover letter and a up to date resume addressing the selection criteria, along with a short summary about yourself, passions and interests. All applications will be treated in strict confidence.