Administration Assistant

Cairns Art Gallery is seeking an organised and dynamic individual to join our administration/operations team to provide essential support to the organisation.

This is a casual position with flexibility in hours available for the right candidate. 15.2 hours/week

Key Duties

• Maintaining an internal database and data entry
• Responding to emails and phone calls
• Answering queries by employees and clients.
• Preparing regular reports on retail income and memberships
• Maintaining individual, team and company calendars and scheduling appointments.
• Processing invoices and reimbursements
• Banking and reconciling petty cash
• Maintain digital and physical filing systems
• Assist in event bookings
• Assist in retail stocktakes.
• Managing office supplies stock and placing orders
• Assist in creating retail purchase orders

Skills and attributes

• Strong computer skills, including an in-depth knowledge of Microsoft Office Suite
• Honesty, integrity, punctuality and motivation.
• Attention to detail.
• Sound oral, written communication and interpersonal skills
• Effective time and workload management skills
• cash handling and banking integrity
• Candidate must be an Australian Citizen
• Knowledge of Xero accounting system advantageous. Knowledge of Lightspeed retail POS system or similar advantageous

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Applications Close 4 March 2024

Phone applications will not be accepted

Applications must include a cover letter.  

Please address your cover letter to:
Kelly Jaunzems, Gallery Manager