Administration Assistant

Are you looking to take on a new opportunity, to start or continue a career in Professional Services? We are seeking a highly organised and detail-oriented Administration Assistant to join our team. The ideal candidate will provide essential support to various departments within our Firm, supporting smooth operations and efficient workflow. This role requires excellent communication skills, a proactive approach, team work skills, and the ability to handle multiple tasks simultaneously. The Administration Assistant will play a crucial role in maintaining a productive and professional work environment.

The Firm - Better Together with Rees Jones

Rees R & Sydney Jones is Queensland’s oldest law firm, with an enviable reputation for excellence in the Central Queensland Region. Our people are smart, innovative and motivated. Join an employer where people are the focus, where we align our firm with values that support our employees. Through the Practice of Excellence, Championing Innovation and a You First approach, we believe in taking care of our staff and aligning their success with ours.

Responsibilities:

• Perform general administrative tasks, including file management, managing correspondence, scheduling appointments, and maintaining records.
• Handle incoming calls and inquiries, providing accurate information and redirecting as necessary.
• Receptionist duties, including greeting clients and coordinating appointments and conferences as required.
• Prepare and distribute internal communications, memos, and reports.
• Maintain office supplies and assist in coordinating other business operation vendors.
• Collaborate with other team members to ensure efficient workflow and timely completion of tasks.
• Assist in managing travel arrangements and accommodations for staff members.
• Uphold confidentiality and handle sensitive information with discretion.
• Support coordination of staff training and records.

Qualifications:

• Proven experience as an Administration Assistant or in a similar role.
• Proficient in using office software, including MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Exceptional verbal and written communication skills.
• Ability to prioritise tasks, working within a team and independently.
• Professional and friendly demeanor.

Join an employer where people are the focus, where we align our firm with values that support our employees. Through the Practice of Excellence, Championing Innovation and a You First approach, we believe in taking care of our staff and aligning their success with ours.

We offer a professional yet down to earth and friendly atmosphere with approachable Partners and team members. Our Partners encourage a healthy, balanced lifestyle for all staff and support this by providing lifestyle package benefits.

Application

• To apply, please submit your resume with a cover letter addressing your suitable for the role.
• For any questions regarding this position, please contact Bethany Jones on (07) 4927 6***.
• Applications will be treated in the strictest confidence.
• Suitable applicants may be contacted on application and only successful applicants will be contacted.
• This position is not applicable to remote working styles.