Administration Assistant

JMG are looking for an Administration Assistant to join our Building Services Group in our Hobart office.  A proudly 100% Tasmanian owned and managed engineering company, we have been servicing the Tasmanian private & public construction and infrastructure market for over 60 years.  JMG is a multidisciplinary practice operating in public and private sectors with councils, government departments, authorities, architects, project managers, and property owners to facilitate a wide range of exciting projects.  At JMG we value our people and strive to provide a fun and inclusive culture where everyone enjoys coming to work! 

Are you an exceptional individual who thrives in a supportive, fun and inclusive environment? Do you have a keen eye for detail?  

About the role:

The role will see you providing administrative support to the Building Services Group on a fulltime basis.  Working closely with the design team, your role will require a keen eye for precision in a fluid working environment. 

You will assist our BSG team and the Group Administration Officer with the day-to-day administration responsibilities associated with the Maintenance Management area.

The role snapshot:

• Working with the Group Administration Officer to provide administrative support to the Building Services Group including day-to-day administration responsibilities associated with the Maintenance Management team.
• Raising of Maintenance Management purchase orders.
• Monitoring of the central Maintenance Management email inbox and actioning as required.
• Management of the JMG Maintenance Management Job System.
• Assist in the preparation of Building Act, and Condition and Compliance Reports.
• Preparation of Progress Payment Recommendations for Maintenance Contracts and follow-up of outstanding debtors. 
• General typing and assistance in the preparation and ongoing development of written materials including correspondence, reports, specifications, and submissions.
• Maintenance of client spreadsheets and some client liaison where necessary.
• Provide cover for Group Administrator when on leave or as required. 
• Provide ad-hoc office administrative support, including Reception backup, as required.

 To be the successful candidate in this role you the ideal candidate will:

• Be proficient in the Microsoft Office suite of programs with a focus on proficiency in Word – Intermediate level or be willing to undertake training to reach this level or Advanced. 
• Previous experience working in a corporate office environment.
• Have strong attention to detail and enjoy the meticulous nature of the work.
• The ability to learn quickly and a desire to provide a high level of customer service, both internally and externally. 
• Ability to work harmoniously with others.

The finer details: 

• An attractive salary package in the range of $60,000-65,000 (plus super) dependent on level of experience.
• Exciting additional benefits including participation in the company's profit-sharing scheme, flexible working options, a driven professional development and training program, an energetic team atmosphere and an outstanding company culture.

Applications, including current CV and referees, should be submitted via Seek by Thursday, 14 March 2024.

Should you have any questions regarding this role, please contact: ***********@jmg.net.au.

Johnstone McGee & Gandy Pty Ltd
117 Harrington Street, Hobart 7000
03 6231 2*** www.jmg.net.au

“Encouraging a culture of Accountability, Curiosity, Community, Integrity, Results and Sustainability.