AddressAbout us:
Operating for more than 30 years, CMAX is Australia’s longest running and most experienced clinical trial units conducting successful world-leading research for local and international clients, specialising in a range of early-phase trials and first-in-human studies.
We are proud to be a key contributor in the advancement of global medicines and technologies - from vaccines and pain control to early warning bio-devices and hormone replacement therapies, these are just a few of the many research areas for which CMAX has provided clinical trial services.
Employing more than 300 staff, CMAX is a 78-bed clinical trials unit, with a database of more than 45,000 clinical trial participants, and utilising state-of-the-art facilities, we are primely positioned, opposite the Royal Adelaide Hospital and part of the Adelaide BioMed City precinct.
About the role:
CMAX is seeking an Administration Assistant to be an integral part of the Business Development (BD) Team. The successful applicant will perform a range of activities aimed at maintaining and improving the pipeline of clinical trials conducted at CMAX, and therefore the ongoing financial stability of the organisation. This role involves supporting our BD Team as per the responsibilities below:
Reporting to the Proposals Manager, the Administration Assistant will provide effective support in some or all the following areas:
- Assist with drafting and reviewing of study contracts, including Clinical Trial Research Agreements, work orders and services agreements;
- Liaise with the finance team on the negotiation and execution of study contracts, work orders, vendor agreements and other legal documents;
- Assist with maintaining the CMAX study governance system to ensure all relevant clinical trial agreements are ready prior to study commencement;
- Liaise with legal counsel (Chief Financial Officer or otherwise), where appropriate, to ensure CMAX’s legal interests are maintained through valid confidentiality disclosure agreements and work orders;
- Assist the BD team to update proposals and budgets, when required;
- Communicate with and schedule face-to-face and telephone meetings with sponsors, Contract Research Organisations and stakeholders, as business needs dictate;
- Where requested, work with the BD team to respond to feasibility requests within the required timeframe or in a timely manner, and assist with correspondence with relevant internal or external stakeholders to obtain relevant feasibility data;
- Assist with the maintenance and upgrading of CMAX marketing tools such as slide decks, brochures, and other merchandise, as directed by BD team;
- Assist with creating and servicing business partnering requests for industry conferences and assist with travel arrangements where required;
- Maintenance of Customer Relationship Management (CRM) tool and task management tools and utilise these tools to create BD reports and to follow up leads, as directed.
- Work with the QA team and other CMAX staff to complete general capability questionnaires, and other vendor qualification requests.
About you:
- Tertiary qualification in a health or science related discipline is desirable or demonstrated knowledge or experience in administration;
- A high level of interpersonal skills, including verbal and written communication skills, and negotiation and influencing skills. Able to maintain diplomacy, tact and professionalism in external communications;
- Ability to work independently and to contribute successfully in a team environment;
- Capacity to make rational decisions based on experience, knowledge of desired business outcomes and in consultation with relevant CMAX personnel;
- Ability to quickly transition between tasks which may change in priority at short notice;
- Proven ability to work with accuracy and apply strong attention to detail;
- Ability to forward plan work activities based on anticipated workload and available time;
- Ability to follow specific instructions and willingness to ask for support and assistance promptly when required.
If you are looking for a challenging and exciting opportunity, then please apply by attaching your application letter and CV via the Apply Now function. Applications will close on Tuesday 21 May 2024.
Only candidates who have the right to work unrestricted in Australia will be considered for this position.
Please note that we may be conducting interviews during the advertisement period and retain the right to withdraw the advert should we select a successful applicant prior to the closing date.
