Address
Form of workAbout the Company
Douglas Partners Pty Ltd is an industry-leading geotechnical, environmental and groundwater consulting firm employing over 600 people throughout 19 offices, with 14 NATA-accredited laboratories across Australia.
Visit our website to learn more at www.douglaspartners.com.au
About the Role
Our Wollongong office is seeking an Administration Assistant to join our team. You will be part of an established support services locally in Wollongong, in addition to a greater network of support services across our 19 offices.
The role is part-time 20 – 30 hours per week Monday to Friday - for the right candidate hours may be negotiated.
Duties include, but are not limited to:
- Assist in the preparation of client deliverables including formatting and collation of correspondences, presentations and laboratory reports and accompanying documentation;
- With input from the laboratory manager, provide effective client communications including results dispatch, responding to issues and providing time frames for results;
- Validate Work Request and registering samples into internal Test Request portal;
- Typing, processing and dispatching invoices, with support from the national finance team;
- Assist the laboratory manager to uphold Quality Assurance to NATA standard ISO/IEC17025, by maintaining training records and laboratory testing information;
- Provide overflow reception and office administration duties;
- Willingness to learn other support tasks/duties to cover team members who may be sick or on leave.
About You
- High level of attention to detail and be proficient with Microsoft Office, particularly Word, Excel and MS Teams;
- Ability to work in a team environment, and work independently;
- Demonstrate initiative and ability to multi-task and possess a “can do” approach;
- Experience in formatting, reviewing, and editing of proposal/tender documents, technical reports and invoices;
- Developed knowledge of general office processes and systems;
- Experience in a similar role and preferably within the laboratory testing industry (desirable);
- Experience with procurement portals (desirable);
- Experience with contracts, safety (WHS) and QA documents (desirable).
What's in it for you
- Ongoing training and development programs;
- Invitation to our annual Support@Douglas Conference in Sydney;
- Flexible work arrangements;
- Annual Wellbeing Allowance;
- Enhanced leave and superannuation after milestones;
- Employee Assistance Program for Health & Wellbeing;
- Discount offers on your shopping through our Douglas Good Deals;
- A work culture that is empowering, fun and inclusive here people matter!
Application should include
- Brief cover letter demonstrating how you would fulfil this role;
- Resume and any work experience references.
This position is available to Australian citizens or permanent residents or with permanent work rights in Australia.
Please note that only shortlisted candidates will be contacted.
