Administration Assistant - Procurement

RSL Queensland is a dynamic, not-for-profit organisation delivering innovative programs and initiatives that support veterans and their families. After more than a century, our purpose – to provide care, commemoration and camaraderie – is as strong as ever.  
  
Whether veterans or their families need employment, emergency financial aid, online health and wellbeing resources and social connection activities, our award-winning services and partner programs deliver real, lasting outcomes.  
  
With Australia’s most successful prize home lottery backing us, we’re able to provide life-changing support services, fund world-first research, and use state-of-the-art tech to help more veterans in better ways. As a member of our team, you’ll have access to advanced technology, skilled co-workers, interesting projects, and the opportunity to expand your career.  
  
And most importantly, you’ll be making a real difference in veterans’ and their families’ lives.  
  
Why work at RSL Queensland. Open, flexible, supportive, empowering - they’re some of things our team love most about RSL Queensland. Depending on your role, you’ll have the tools and flexibility to work in a hybrid way that balances your lifestyle and the requirements of the team.  
  
What else makes us great:  

• Option to salary package up to $15,900 per year on living expenses, and claim further tax-saving benefits on top  
• Extensive training/development opportunities  
• Bring your whole authentic self to work each day and be part of a supportive environment  
• You’re gifted 3 additional days of leave at Christmas!  
• Financial support and study leave to undertake higher educational courses related to work  
• Work in an environment that values all voices – have an influence, be the difference!  
• Benefits Hub that includes lifestyle discounts from hundreds of leading stores and services  

Now, a bit about the role:  
The Procurement Assistant will support RSL Queensland’s procurement department by coordinating, planning and executing procurement activities. They assist in the procurement process, are responsible for supporting contracting activities, including supporting contract administration and execution. This role will be involved with engaging key internal and external stakeholders, providing support around complex contractual interpretations and negotiations.   

Key responsibilities of the position include:  

• Ensure effective utilisation of RSL Queensland’s Contracts Repository – Epona CMS, ensuring proper governance is maintained 
• Support commercial negotiations of contracts including the collation of finalised terms and conditions and schedules of works 
• Assist with the delivery and analysis of procurement reporting relating to cost savings, enhanced revenue, improved processes and increased productivity 
• Support vendor management to ensure high-quality services and out-puts in contracts 
• Ensure procedural compliance of the procurement process and support Contract Managers   

What’s required to succeed:  
We are looking for someone who is from an administration background or starting out in their procurement career, or who has a passion for upskilling in this space. It will suit someone who is customer focused with strong attention to detail and driven towards quality outcomes.  

• Tertiary Qualification in business not mandatory, but highly regarded 
• Demonstrated experience in (1-2 years’) working within a commercial /procurement environment also highly regarded 
• Knowledge of procurement, commercial and financial activities within a commercial business environment would be ideal
• Knowledge of contract management systems 
• Attention to detail and experience in understanding, collating, and reporting on procurement / financial related data 
• Demonstrated organisational skills and able to work in a team environment 
• Well-developed written and oral interpersonal and communication skills 
• Proven commitment to quality outcomes 
• Strong verbal and written communication skills 
• Willingness to be flexible and adaptable to changing priorities 

Embracing collaboration and innovation, we work as one to lead the change veterans need. We’re not afraid to go the extra mile or seek better ways of doing things. We look out for each other; we value all voices and respect perspectives that may differ from our own; and everything we do, we do with heart.  
 
If this is an opportunity that excites you, please apply today. We’ll close applications when we find the right person, so take action today. Apply For Job