Administration Assistant / Receptionist

We are a dynamic three partner firm with a focus on excellent client service, operating from newly refurbished, modern offices in Surrey Hills, a 2-minute walk from Union train station.

An exciting opportunity is available for a bright, hard-working individual, where you will join our young team of professionals in a full-time administration support assistant role.

ROLE DESCRIPTION

To attend to office administration and provide support to Professional Accounting Staff.

TASKS

Attendance to Correspondence:

• Attending to general correspondence (incoming mail, emails, outgoing mail and action items) on a daily basis;
• Preparing client tax correspondence and sending and receiving documents via MYOB Client Portal;
• Electronic archiving and filing function;
• Preparation of ASIC corporate secretarial forms and correspondence;

General Administration Duties (not limited to):

• Respond to client requests for information;
• Scanning documents to client files;
• Ordering of office supplies;
• Overseeing IT resources;
• Client billing, debtor management and bank receipting duties;
• WIP management (timesheets, WIP adjustments, write offs)
• Prepare monthly management reports, analyse firm’s KPIs and provide support to Partners.

Reception duties:

• Greeting clients; attending to incoming couriers and other visitors from time to time;
• Answering phone and directing calls to relevant team member;
• Meeting bookings

KEY SELECTION CRITERIA

• An interest in business activities and pursuing an administrative career
• Excellent written and verbal communication skills with an ability to communicate with clarity and fluency
• Excellent work ethic, organisation, attention to detail and motivation
• Confidence to develop client relationships and work with colleagues
• High level of computer literacy with experience in Microsoft Outlook, Word and Excel
• The ability to multi-task and meet deadlines
• Strong dedication to team work, a willingness to work hard, learn and develop new skills using the latest technology
• Excellent phone manner
• A willingness to learn
• Neat presentation and punctuality
• The right to work in Australia

Required Qualifications:

While no formal qualifications are required, studies in Business Administration are favourable.

We offer the successful applicant:

• Bright modern office
• A healthy work life balance
• Off street parking.

If you think you are suited to this position and looking to grow in your role supporting a team of young professionals, please submit your resume and cover letter via the APPLY button.