AddressADMINISTRATION OFFICER
An excellent opportunity exists for a professional and dedicated administrator to join our established team at the Australia New Zealand Policing Advisory Agency (ANZPAA) in a critical support role for the National Institute of Forensic Science, a directorate of ANZPAA.
POSITION DESCRIPTION
The Administration Officer will support the National Institute of Forensic Science and is responsible for providing comprehensive administrative services support. Primarily, the Officer is responsible for providing administrative services including;
- Maintain the email inboxes and reply, forward or allocate emails as they are received.
- Process meeting registrations and IT system access requests.
- Receive, direct and relay telephone messages.
- Facilitate general information requests.
- Maintain stakeholder contact and email mailing lists.
- Monitor and process stakeholder personal certification requests and forms, including data entry, email reminders and notifications, running reports and generating certificates.
- Provide meeting support, including drafting invitations, booking and setting up rooms, arranging catering, and greeting and signing in visitors.
- Collate, format and distribute meeting papers, and support minute taking.
- Facilitate stakeholder orders, and request purchase orders and invoice creation.
- Maintain awareness of policies and processes.
We are looking for a customer focused and flexible individual who has good interpersonal and communication skills. You will excel in working in a fast-paced, multi-faceted environment where no two days are the same. You need to be comfortable with multiple tasks, focused on quality results and responsive to stakeholder needs.
This position is only open to applicants with relevant rights to work in Australia. All applications should include:
- A cover letter (max. two pages) that addresses the key capabilities outlined in the attached position description.
- Your resume (max. three pages).
Selected candidates will be required to complete a Pre-employment Declaration and Consent form. Employment of successful candidates will be subject to a National Police Check. Intra- or inter-state travel may be required in future.
Please note:
Only electronic applications submitted via careers.vic.gov.au will be accepted.
As a public sector standard, generally all new employees will start at the base entry level and increment throughout the salary range each year based on performance. Current public sector employees at the same grade will be considered for a transfer of entitlements with evidence. A request above entry level may be considered in certain circumstances.
ANZPAA is an organisational division of Victoria Police. Any currently Victoria Police employees seeking to apply for the role would have the ability to transfer internally should they be successful.
