AddressPlay a major role in exponential growth!
This is a full-time appointment commencing Term 3 2024 - located at Austral.
Arrahman College is a new Islamic school that commenced operations in 2022. The College will operate Kindergarten to Year 5 in 2024 with an anticipated enrolment of 180 students. Situated in a high-growth area, the College will rapidly expand towards the delivery of Kindergarten to Year 12 with a maximum capacity of 800 students.
Arrahman College provides a positive, holistic learning environment where staff and students work cooperatively to achieve their personal best and develop a commitment to continuous learning and effective participation within the broader community. We are committed to fostering a community of learners and providing an academic curriculum that focuses on STEM to help develop a broad knowledge base while promoting the skills of critical and creative thinking. By offering a variety of activities both inside and outside of the classroom that are guided by Islamic values and experiences, Arrahman College develops the student’s whole personality, empowering each student to become an informed decision-maker and a lifelong learner.
The role:
Applications are invited for an enthusiastic, qualified, and experienced Administration Officer to join the dynamic team of Arrahman College who will be sympathetic to the philosophy of education in our Islamic School. The Administration officer works collaboratively with the administrative team to provide a quality service in response to both internal and external queries and needs, enhancing the image, professionalism, and reputation of the College. This role is the first point of contact for enquiries to the College, necessitating quality communications and reception activities. In addition, the Administration officer manages many students, parents, and staff requests for assistance, requiring a calm and efficient approach to the varying demands in order to achieve all necessary tasks.
The successful candidate will work 8:00 am-4:00 pm, Monday to Friday.
Roles and Responsibilities
Reception Duties
• Provide a courteous and friendly telephone, email, and reception service to all callers and visitors, ensuring that the appropriate staff member receives the information as required, which contributes to the smooth running of the school and enhances the school’s professional image.
• Act as the first point of contact for both internal and external general enquiries and requests for assistance, maintaining appropriate confidentiality and either responding or directing these to other staff members as appropriate so that timely and relevant responses are provided.
Administrative Support
• Provide administrative support to the administrative team as required, including general assistance, making appointments, and producing reports and correspondence, to contribute to the effectiveness of the administrative team.
• Undertake general administrative and support duties as required which contribute to the smooth and effective daily operations of the whole School, including coordinating school tours, travel bookings and associated transport, organising annual school photos, and making room bookings as well as distributing information to staff and community as required.
• Provide general administrative services within the Front Office to ensure that all ongoing operational outcomes are met.
• Ensure that the Front Office is well presented and runs efficiently and effectively, through adequate maintenance of equipment and resources.
• Provide secretarial assistance to the College Principal.
Student Management
• Establish and maintain accurate and confidential student and family records to assist in the effective and timely management of student needs throughout the school year.
• Undertake all necessary activities to maintain the central student/parent database.
• Assist with the distribution of student reports- as required.
First Aid and Emergency
• Ensure that any accidents or illnesses are managed promptly and effectively and that such action is appropriately documented, including the provision of First Aid, requesting emergency assistance, and notification of parents/guardians as required, as part of the strong ethos of duty of care at the school.
• It is a prerequisite that this position holds up to date First Aid and CPR certificates.
Duty of Care
• Ensure the good physical and mental health and safety of children at the College through maintaining a thorough understanding of college policies and procedures (including the student Wellbeing Policy), as well as knowledge of and compliance with emergency and accident procedures, undertaking all actions necessary and holding a conscious awareness of real and potential safety concerns.
• Commitment to follow up interviews, emails, or notes with a response to parents and file note.
About You:
• experience in a similar role, preferably within the education sector,
• advanced working knowledge of the Microsoft Office suite,
• well-developed communication skills and attention to detail,
• an understanding of the sensitive and confidential nature of matters involved in the role,
• the ability to work under pressure,
• the ability to work independently, intuitively, and flexibly,
• the ability to establish good working relationships with students, parents, staff, and the school community,
• able to work in a friendly, professional, and cooperative manner with children and colleagues
• ability to work effectively in a team environment with relational ability, flexibility, creativity, and organisation
• hold a current first aid certificate and maintain its currency
• hold a current driver’s licence
Benefits
• be a part of our social impact, working for a community organisation that makes a real difference in the lives of people in our community,
• inclusive and friendly workplace,
• above award remuneration,
• provisions of a college laptop,
• employee child tuition fee discounts,
• professional development opportunities, including access to study leave (if applicable)
Remuneration: Salary will align with the Independent Schools Support and Operations Staff Multi-Enterprise Agreement 2021 at the successful applicant's level of responsibility and experience.
Child Safety Statement:
Arrahman College has zero tolerance for child abuse and is committed to acting in children’s best interests and keeping them safe from harm. The school promotes the safety, wellbeing, and inclusion of all children, including those with a disability, from a culturally or linguistically diverse background, or who possess an Aboriginal heritage. The school carries out appropriate checks to ensure that all staff and volunteers are suitable for working within a safe children’s school environment. The College actively supports a culture of reporting any incidents of child abuse or harm.
Pre-screening questions:
Answer the two pre-screening questions below - we are looking for you to demonstrate your competency in this focus capability. Answer with concrete examples and in no more than 300 words per question.
Briefly describe the context of the situation(s), the actions that you took, the outcome of your efforts, and what you learned from the experience.
Q1: Describe a work situation where you had to manage multiple tasks within tight deadlines. What processes and organisational skills did you use? What was the outcome?
Q2: Tell us about a time you had to adapt your own style to work effectively with others in a team. How did you approach this? What was the outcome? What would you do differently?
The Application Process
When preparing your application for our consideration, please include:
• A cover letter addressed to the College Principal
• Your Curriculum Vitae (CV) with telephone contact details of three supporting referees
• Current Working with Children's Number and expiry date
• Answers to the Pre-screening questions
• Qualifications
Applicants are expected to fully support the Islamic ethos of the College and the safety and well-being of children. The successful applicant will be subject to a Working with Children Check and a National Police Record Check.
Applications close at 9.00 a.m. on Monday, 10th June 2024, and should be addressed to:
Mr. Hussein Oubani
Principal
Arrahman College
(PH): 02 8107 6***
(E): *****@arrahmancollege.nsw.edu.au
