Administration Officer (Marketing)

All enquiries regarding employment at Melbourne Girls Grammar can be addressed to employment@mggs.vic.edu.au or please call +61 3 9862 9200.
Melbourne Girls Grammar is seeking a motivated and highly organised Administration Officer to join the MGGS community on a full-time basis. The successful candidate will provide administrative support to the Marketing and Community Engagement team and support the functions under the direction of the Executive Director Marketing and Community Engagement. This covers key functional areas for the School including Communications, Enrolments, Events, Fundraising and Community Engagement.
This role would suit a mid or early career administrator with a positive can-do attitude and energy, and the ability to listen, organise, and respond in a timely manner. Your initiative, proactive approach, exceptional client service and communication skills will assist in engaging with internal and external stakeholders effectively and professionally. Your initiative, proactive approach, exceptional client service and communication skills will assist in engaging with internal and external stakeholders effectively and professionally.
As part of the Marketing and Community Engagement team, you will work in a light filled open plan office within a professional, highly motivated and supportive team passionate about promoting and advancing Melbourne Girls Grammar as a preeminent school in Australia and globally.
The key deliverables of this role include:
Managing incoming jobs including scope of works and progression to ensure timely and responsive service delivery.
Developing job schedules and task lists outlining resource allocations and timelines.
Setting up and documenting team meetings to ensure planning and collaboration is effective for projects and cross functional tasks.
Arrange quotations, travel arrangements and end of process invoices and approvals in a timely manner.
Assist on the School reception as required ensuring effective and quality customer experiences as the first point of contact.
Support the M&CE team as required at events including Open Days, Information evenings, donor events, celebrations and community gatherings as required.
We are seeking high performing candidates who can both maintain focus and attention to detail and engage in and seek out opportunities to support and streamline administration systems to be as efficient as possible.
If you enjoy a fast paced, team focused work environment that encourages and fosters new ideas and personal growth, then we would encourage you to apply. Further information and key position accountabilities are detailed in the Position Description linked below.
Employment with Melbourne Girls Grammar is subject to adherence to school policies including the Child Safety Policy, Child Safety Code of Conduct and Child Safety Statement as listed below.
Child Safety Statement: Melbourne Girls Grammar
As MGGS staff, volunteers, contractors, and any other members of our school community involved in child-connected work, we are responsible for supporting and promoting the safety of children.
We are committed to the safety, participation and empowerment and protecting of all children / students in our care and adhering to our Child Safety Policy.
We are committed to providing a child-safe and child-friendly environment, where children and young people are safe and feel safe and are able to actively participate in decisions that affect their lives.
We have zero tolerance of child abuse and are committed to the protection of children from all forms of child abuse and all allegations and safety concerns will be treated very seriously and consistently with our robust policies and procedures. Our policies and procedures will provide the name and contact details of staff who have specific responsibilities in relation to child safety and who may receive reports of suspicion of child abuse. Child abuse includes sexual offences, grooming, physical violence, serious emotional or psychological harm, serious neglect and a child’s exposure to family violence.
We have legal and moral obligations to contact authorities when we are worried about a child’s safety, which we follow rigorously.
We are committed to preventing child abuse, identifying risks early and removing and reducing these risks.
We have robust human resources and recruitment practices for all staff and volunteers.
We are committed to regularly training and educating our staff and volunteers on child abuse risks. We support and respect all children, as well as our staff and volunteers.
We are committed to the emotional, physical and cultural safety of all children and to providing a safe environment for their learning.
We are committed to promoting the cultural safety and participation of Indigenous children, young people and their families.
We have specific policies, procedures and training in place that support our leadership team, staff and volunteers to achieve these commitments.
How to Apply
Applicants must hold or prior to commencing employment, be willing to obtain a current and valid Victorian Working with Children’s Check (Employee Type). All applicants are subject to reference and identity checks, and verification of Working with Children Check Card as part of the recruitment process
Applications close 11:59pm Sunday 4 February 2024