Administration Officer , Office Of The Public Guardian

The role of theAdministration Officer, People & Engagement is to provide high quality administrative support to the People and Engagement team.
Job details Position status Fixed Term Temporary
Position type Flexible full-time
Occupational group HR & Industrial Relations
Classification AO3
Workplace Location Brisbane Inner City
Job ad reference QLD/533071/23
Closing date 05-Jan-2024
Yearly salary
Fortnightly salary
Total remuneration
Salary Other
Job duration For 3 months with possible extension
Contact person Alex Hietikko
Contact details Phone: 07 3738 9445
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Key Responsibilities

• Provide accurate and high quality support in relation to recruitment, payroll and establishment management.
• Maintain an efficient and up-to-date filing and retrieval system for the office, including file creation, file maintenance, maintenance of office databases and data entry.
• Coordinate Recruitment and Selection processes including ensuring all record keeping for recruitment is undertaken by panels.
• Provide timely, high quality advice, support, and training on eDOCs DM tool systems for the HR team.
• Manage and direct incoming telephone calls, inbox emails, and external and internal correspondence
• Maintain appropriate confidentiality in a highly sensitive service delivery environment.
• Build positive relationships with all stakeholders including other employees, clients, external service providers, unions, payroll services and other departments, ensuring that requests are responded to in a timely manner.
• Maintain to a high standard human resource registers relevant to the role for the effortless retrieval of information.
• Effective office management skills to produce professional documents using word processing, spreadsheet and database software packages.
• Actively participate in a team environment to ensure that human resource management services provided are client focused, timely, accurate and confidential.
• Actively participate in the review and continual improvement of service standards to both internal and external customers
• Attend, minute, and contribute to internal team meetings as required and provide administrative support to the team.
• Other duties and projects as required by the Team Leader and Principal Consultant.

Applications to remain current for 12 months.
Job Ad Reference: QLD/533071/23
Closing Date: Friday, 5 January 2024
Further information
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Documents
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