AddressWe are seeking a skilled and organized Administrative Officer to support the efficient operation of our organization. The Administrative Officer will play a crucial role in managing administrative tasks, coordinating office activities, and ensuring smooth day-to-day operations. This position offers an exciting opportunity for someone with strong administrative skills and a passion for contributing to organizational success and is offered on a permanent, flexible full-time basis.
About the Department:
The Department of Education is committed to the health, safety and wellbeing of our employees, students and anyone else involved with our schools and workplaces. This role will be reporting to the Principal Corporate Services Officer, Organisational Safety and Wellbeing.
Your role:
As the Administration Officer, you will provide:
- Provide administrative and financial services to support the activities of Organisational Safety and Wellbeing in the delivery of timely and quality client services.
- Support the delivery of health and safety operational programs including the Hearing Conservation Program, health and safety training delivery and email correspondence requiring high level administrative and time management skills.
Responsibilities include:
- Access and operate administrative and technical databases and financial records management systems, process information and prepare associated reports.
- Provide accurate data entry, record management, data collection/analysis, word processing and administrative services including file management of confidential medical records for the Hearing Conservation Program
- Assist with ordering, stock control, records/file management and financial management.
- Conduct purchasing processes in alignment with finance requirements including creation of purchase orders, recoupment documentation and payment of invoices including review and reconciliation of monthly Hearing Conservation Program invoices.
- Liaise with Finance team and school staff to respond to finance enquiries.
- Provide routine information and advice on administrative, personnel and financial issues to management and staff.
- Receive telephone and email enquiries and respond in a professional and timely manner, providing information as required, or where necessary direct the queries to the appropriate area.
- Administer and manage (track) time sensitive generic email accounts.
- Manage course enrolment and tracking documentation including certificates of completion for participants.
- Organise travel and accommodation bookings and associated expense claims for staff and clients.
- Support induction programs and training for administrative officers and/or trainees.
- Perform a variety of administrative or support services as directed.
- Undertake work activities in a cooperative and supportive manner and as an active member of a diverse work team.
- Manage complex administrative tasks, prioritise and action multiple competing tasks.
Please refer to the attached role description for any mandatory requirements for this position.
To Apply:
- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
- Attach a 1-page written statement in response to the attached role description.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies. ( https://alt-qed.qed.qld.gov.au/working-with-us/induction/department/human-resources/inclusion-and-diversity#:~:text=Pathways%20to%20Parity,participate%20fully%20in%20our%20workplaces. )
