Administration Officer (Part Time)

At MineGeoTech, we believe in The MGT Way: engineering advice grounded in rigorous data analysis, enabling robust design. We fuse expertise, great minds and technology to change the way geotechnical and mine planning solutions are embraced to maximise value in the mining industry across Australia and the world.

We require a part time Administration Officerto join our team. The company's preferred candidate has experience in general administrative duties and site mobilisation requirements, preferably within the mining or mining consulting industry. The role is part-time, 5 days a week, based in our Perth office and is expected to be required for between 3 and 5 hours per day, depending on workload. Some flexibility in hours during the week may be needed to allow for support for urgent travel arrangements, depending on site flight schedules. 

Key responsibilities will include: 

• Coordination of all site personnel’s access paperwork (medicals, inductions, police clearances, etc), including accessing and updating client portals.
• Management and organisation of travel to and from client sites across WA, Australia and Internationally, including flights, accommodation and car hire.
• Organising inductions for new starters and new sites.
• Maintaining stock and purchases of PPE for employees.
• Maintaining site rosters.
• Managing compliance of licenses and training records.
• Assisting with collating weekly timesheets for the team.
• Organising training and maintaining training records.
• Filing and record keeping requirements.
• Reception duties, including freight and mail.
• Maintaining stationery and office consumables.
• Assisting with project management reporting.
• Assisting with managing updates to the customer relationship management and/or job management system, including building job schedules, inputting travel details, project cost management (currently HubSpot and LiquidPlanner)
• Assisting management in general administration requirements.

Key selection criteria include:

• Previous experience in general administrative duties, and site mobilisation requirements, preferably within the mining or mining consulting industry.
• Calm and professional communication and people skills.
• Strong computer and systems skills and knowledge, including MS Office.
• High level of attention to detail.
• Certificate or training in Customer Service Skills and/or Business Administration preferred.
• A strong understanding of the importance of confidentiality and professionalism.
• Strong planning, problem solving and organisation skills and the ability to regularly meet tight deadlines and shifting priorities.
• Written cover letter that directly addresses your experience of the key responsibilities
• The right attitude to fit within our dynamic company.
• Applicants must have the right to work in Australia, or be able to obtain rights to work in Australia, and be currently residing in Western Australia or willing to relocate to Western Australia
• Experience with Project Management software (ideally Liquid Planner), customer relationship management software and training management software packages would be advantageous.

Our Culture

We have grown substantially over the past 13 years due to our approach to integrating mine planning and geotechnical services. We value ROCKS. 

• Resourceful to maximise the value of our client’s resource
• Open with our clients and with our colleagues
• Conscientious in the way we capture and rigorously analyse data
• Knowledge sharing to help our clients make robust design decisions
• Safety of everyone we work with

Remuneration
The remuneration for this role will be commensurate with the skills and experience of the successful candidate/s.

How do I apply?
Does this sound like your next career move? We would welcome your application. Please click 'Apply' and submit a covering letter and your current resume (in PDF format).

Not ready to apply just yet?
You can follow our company page on LinkedIn to stay up to date with us!  https://www.linkedin.com/company/minegeotech-pty-ltd

For additional information on the company and our team refer to our website:

https://www.minegeotech.com.au