Administration Officer - Records Management

Position: Administration Officer - Records Management
Hourly Rate: $31.92 - $33.28 per hour pending experience
Hours: 15 hours per week
Tenure: 12 month fixed term contract
Commencing Date: As soon as practicable
Closing Date: Monday, 29 January 2024 unless filled prior
supports a diverse region extending from Townsville to the Burdekin and Whitsunday regions in the South, North to Ingham and Halifax, South-West to Winton, and West to the border with the Northern Territory, encompassing Mount Isa and several small, isolated western towns and east to Palm Island.
About the role
Townsville Catholic Education Office is currently seeking an experienced Administration Officer - Records Management to support the digitisation and storage of TCEO records.
Working across a range of locations including TCE schools, TCE office and the Diocesan Archives facility, the Administration Officer - Records Management is responsible for the efficient and effective day-to-day attainment of TCE Records Management outcomes by providing quality, accurate administrative competency in records digitisation and storage.
This is a fixed-term position for 15 hours per week through until December 2024.
Key Responsibilities

• Maintain and store records (both electronic and hardcopy) in an accurate, timely, confidential manner.
• Collate and prepare records for in-house or offsite digitisation.
• Digitise records under the supervision of Records Management staff, in accordance with the TCE digitisation guidelines and procedures.
• Maintain spreadsheets and other records relating to the digitisation and management of records.
• Where required, support the retrieval and management of electronic and physical records.

About You

• Demonstrated ability to prioritise and manage deadlines and workloads to ensure outcomes are achieved within expected timeframes.
• Experience and proficiency in the use of Google and Microsoft Office Suites.
• Demonstrated experience with the provision of administrative support.
• Knowledge of office procedures and practices with the ability to identify and implement improvements.
• Ability to solve problems and contribute to process improvement.
• Possess excellent interpersonal and communication skills.
• Enthusiastic, energetic, and flexible with a proactive attitude.
• Ability to develop and sustain productive working relationships.

Mandatory Criteria

• Current Working with Children Suitability Card - The successful candidate will require a paid Blue Card before commencement as per the No Card, No Start policy developed by Queensland Government
• Current Driver’s Licence
• Ability to travel from time to time within the Catholic Diocese of
• Ability to perform the physical requirements of the role in a safe manner

Desirable Criteria

• Previous experience in the Education sector would be considered advantageous
• Experience with Google workspace

What we offer

• Competitive hourly rate
• Modern facilities and equipment
• Superannuation up to 12.75% employer contribution (if an employee co-contribution is made)
• Access to long service leave after 7 years of continuous service
• 14 Weeks’ Paid Parental Leave
• Deferred Salary Scheme
• Access to corporate health schemes
• Induction and Professional Development Opportunities
• Wellbeing programs

Our Organisation
Townsville Catholic Education provides a supportive, flexible working environment where care for the individual is an important part of our ethos. We employ motivated people who want to work together to produce excellent outcomes for our students. Our staff are recognised as being central to achieving our mission.
How to apply * Please complete the application form below

• Upload a current resume
• Upload a cover letter to support your application.

Please refer to the for more information.

• For further information regarding the remuneration package please contact TCEO Human Resources

Application close: 3pm Monday, 29 January 2024 unless filled prior.
Applications during the shortlisting phase will be kept confidential.
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