Administration Officer - School Of Architecture, Design And Planning

High level of administrative support
Excellent communication and time management skills
Working in a continual learning environment
Full-time, Permanent position
Visa sponsorship is not available for this appointment
Based at
About UQ
As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.
Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.
Join a community where excellence is at the core of our culture, contributions are valued and a range of are available, such as:
26 weeks paid parental leave or 14 weeks paid primary caregiver leave
17% superannuation contributions
17.5% annual leave loading
Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
On campus childcare options
Cheap parking (from just $5.75 a day)
Salary packaging options
About This Opportunity
We are seeking a motivated and team focused Administration Officer to support the effective and efficient operation of the School of Architecture, Design and Planning.
Reporting to the Supervisor, Student and Academic Administration, the role is responsible for delivering a wide range of administrative processes in support of School outcomes.
Key responsibilities will include:
Provides high level administrative support for the School of Architecture, Design and Planning.
Functions as the initial point of contact for enquiries, including responding to routine and non-routine queries involving interpretation of policy and procedures.
Provides high level administrative support to committees and meetings, including scheduling, distributing relevant documentation, taking minutes and coordinating rsvp’s and attendances.
Competently utilises a range of desktop-based programs and management information systems.
Liaises with internal and external stakeholders to maintain relationships which support the operational outcomes for the office/function/department.
Processes and/or drafts office correspondence for stakeholder review.
Develops and maintains standard operating procedures for the effective and efficient functioning of the office.
Arrange purchases for general office function and hospitality.
Organises the office financials, for example managing reimbursements and other expenses according to University financial policy and procedures.
Provides administrative support to projects and initiatives.
Supports the functioning of routine and non-routine events and other activities as relevant to the office.
Other duties as reasonably directed by the supervisor.
This is a full-time (100%), permanent position at an HEW level 5.
The full-time equivalent base salary will be in the range $75,878.89 - $84,342.92, plus a generous super allowance of up to 17%. The total FTE package will be up to $88,778.30 - $98,681.22 annually. As this role is covered by an Enterprise Agreement, you will also receive regular remuneration increases – at least once a year.
About You
Candidates require effective administration, coordination and interpersonal communication skills, effective organisational and time management skills and be committed to providing a high level of customer service.
A degree or diploma without subsequent experience or secretarial administrative experience or an equivalent combination of relevant experience and/or education training.
Demonstrated skills in providing a high level of customer service, including effective interpersonal skills.
Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook).
Effective organisational, time management and problem solving skills.
Experience working as a team member in a busy environment.
Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.
In addition, the following mandatory requirements apply:
Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.
Questions?
For more information about this opportunity, please contact . For application queries, please contact stating the job reference number (below) in the subject line.
Want to Apply?
All applicants must upload the following documents in order for your application to be considered:
Cover letter addressing the ‘About You’ section
Resume
Other Information
At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on . We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be , , , , or . Accessibility requirements and/or adjustments can be directed to
If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.
Applications close on Sunday 21 January 2024 at 11.00pm AEST (Job Reference Number - R-34219). Please note that interviews have been tentatively scheduled for Tuesday, 30 January 2024.