Administration Officer-School Of Public Health

• Part time (17.5 hours) fixed term 2 years at Camperdown-Hybrid working considered

• Excellent administrative role supporting leading world research in Planetary Health

• Base Salary $83,384 -$93,362 (Pro rata 0.50 FTE) + 17% superannuation

About the opportunity

Founded in 1930, Sydney School of Public Health is Australia’s first and leading school of Public Health. We are a leader in a number of research areas including health policy, health promotion and prevention of disease and disabilities, among others. Our internationally recognised researchers are motivated by the need to improve health globally, and have interests that embrace the ethical, social, economic and environmental causes of health.

We are seeking a committed administrative specialist to support Australia’s first Senior Research Fellow in Planetary Health, Aaron Jenkins. Please click here to view Aaron’s research profile. Aaron’s research intersects the areas of climate change, Public Health, conservation, and sustainability. His team is based in Australia and Fiji and his research spans several locations internationally. This is an exciting role that will support Aaron on the ground in Australia and liaise with his international team managing travel, diary schedule, administrative and account reconciliation needs.

Your key responsibilities will be to:

• provide high level administrative coordination in relation to diary, events, travel, and accommodation management for the work area

• liaise with stakeholders, internal and external in the scheduling of appointments, making travel arrangements and maximising the productive use of available time

• manage general administrative services and operational support for the work area, ensuring high quality and efficient administrative support including prioritisation, dissemination, and preparation of non-routine correspondence

• take the lead in handling stakeholder communications, ensuring that concerns are addressed effectively and timely while fostering a culture of trust and collaboration within the work area and beyond

• coordinate purchasing processes and resolve any discrepancies in payment schedules

• assist with HR matters such as onboarding and IT service issues as required by the team

About you

• experience in providing administrative support to senior executive staff across multiple time zones

• demonstrated computing skills in email (Outlook), the internet and Microsoft Office (including PowerPoint).

• experience in managing invoice and payment reconciliation. Experience with purchasing/invoicing software such as Concur would be highly desirable

• demonstrated ability to adapt to a changing and evolving workplace to meet the research area and University’s requirements

• ability to establish and maintain excellent working relationships with a wide range of people, both internal and external to the University and with professional bodies

• ability to work both independently and as part of a team, taking initiative and exercising judgement in resolving matters that may arise as part of normal daily work

• excellent interpersonal, verbal, and written communication skills with sound negotiating and conflict resolution skills and a demonstrated level of empathy and discretion in dealing with complex matters.

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the reasons for the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement 

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds. 

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page. 

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Cecilia Blamey, Recruitment Operations by email to **************@sydney.edu.au

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The University reserves the right not to proceed with any appointment.

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