Administration Officer , Transport And Main Roads

In the role of Administration Officer, you will be part of the Business Support Team who provide efficient support services to the Directors, Legal Services and Rights to Information, Privacy & Complaints Management (RTIPCM) team.
Job details Position status Fixed Term Temporary
Position type Flexible full-time
Occupational group Administration
Classification AO3
Workplace Location Brisbane Inner City
Job ad reference QLD/538738/24
Closing date 30-Jan-2024
Yearly salary
Fortnightly salary
Total remuneration
Salary Other
Job duration Until 12th April 2024 with possible extension
Contact person Akiko McDougall
Contact details Ph: (07) 3066 7053
Access the
In the role of Administration Officer, some of your responsibilities will include:

• Work with Business Officer and assist financial processes for the unit including:

o Assist with accounts payable/receivable, liaising with clients and other general admin duties.
o Assist in creation of internal financial and management reports.

• Offer a high level of confidential administrative/secretarial support to the Directors (2) and the Legal Services team including:

o Manage incoming phone calls and direct enquiries appropriately.
o Assist with document preparation in line with departmental standards and specified timeframes.
o Maintain an efficient and confidential filing system in accordance with the department's Recordkeeping guidelines.
o Accept service of subpoenas and manage other incoming legal correspondence received via internal mail. o Coordinate organisation of meetings and other events such as workshops or forums. o Assist in preparation of confidential legal documents.

• Aid the unit for all general administration duties including:

o Service Centre Online and IT requests.
o Stationery requests and management.
o General office equipment management.

• Assist in Recordkeeping Duties by:

o Creating, administering, and archiving files in the department's Document Management System (DMS) and the Legal Practice Management System.
Applications to remain current for 12 months.
Job Ad Reference: QLD/538738/24
Closing Date: Tuesday, 30th January 2024
Further information
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Documents
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