Administration Officer - Western Health

The Western Health Foundation (WHF) plays a valuable role in raising funds for equipment and services for Western Health.Based in our Footscray office and reporting to the Director, this role will assist the foundation team to manage the many and varied tasks in supporting fundraising, office management, board support and administration for the smooth running of the foundation.This vacancy is based on a parental leave replacement position for 6-months, and is available part-time for 30.4 hours a week (0.8 FTE).Your key responsibilities will include:

• Supporting administrative requirements for the WHF Director
• All board support including minutes taking and preparation of board papers
• Written and verbal communication on behalf of foundation with internal and external stakeholders
• Organising the foundation staff and supporting activities wherever possible

To be Successful in this Role, you will have:

• Skills and experience in administration
• Well-developed verbal and written communication skills.
• Ability to relate effectively to all stakeholders, including bereaved families, senior staff, high net worth individuals, and people from culturally diverse backgrounds
• Experience working in Adobe and Microsoft Office suite, especially Excel and Word
• Experience in producing written documents, correspondence and reports

Please ensure your application addresses the selection criteria to be considered.About UsOur workforce of over 13,000 employees are driven by our values of ‘Compassion, Accountability, Respect, Excellence and Safety’ (CARES). We value our people and provide them the opportunity to grow and develop. Our teams are friendly and supportive, ensuring we deliver a safe, person-centred and connected patient experience.Western Health is in a period of rapid growth. Our services comprise of four acute public hospitals: Footscray Hospital, Sunshine Hospital (including Joan Kirner Women's and Children's), Williamstown Hospital and Bacchus Marsh & Melton Hospital. We also operate Sunbury Day Hospital, Hazeldean, Grant Lodge Residential Aged Care, as well as community health centres in Melton, Caroline Springs and Bacchus Marsh and a range of community-based services. We care for a diverse community of more than 1 million people with complex care needs ranging from Neonates to Geriatrics.Our employees enjoy a wide range of benefits such as:

• Professional development support
• Career advancement opportunities
• Salary packaging including novated vehicle leasing
• Work-life balance

Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people.Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.All appointments are made subject to a satisfactory Police Record Check, an Immunisation status clearance (including evidence of COVID 19 vaccination) and (if applicable) a Working with Children’s Check. Western Health do not accept unsolicited resumes/applications from Recruitment Agencies.
Selection Criteria Essential: • Demonstrated high level interpersonal skills, relating openly and comfortably with a range of audiences and contexts.
Essential: Well-developed verbal and written communication skills.
Essential: Ability to relate effectively to all stakeholders, including bereaved families, senior staff, high net worth individuals, and people from culturally diverse backgrounds
Essential: Experience working in Adobe and Microsoft Office suite, especially Excel and Word
Essential: Experience in producing written documents, correspondence and reports
Essential: Ability to work with senior stakeholders and WHF Board
Essential: Experience taking board minutes
Essential: Accuracy and good attention to detail
Essential: Ability to follow policies and procedures, and to work within established systems - while also optimizing opportunities for improvements across the team
Essential: Ability to work autonomously