Administrative Assistant (12Mth Ftc)

Why work for us?

A career at Janus Henderson is more than a job, it’s about investing in a brighter future together.

Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world-class service. We will do this by protecting and growing our core business, amplifying our strengths and diversifying where we have the right.

Our Values are key to driving our success, and are at the heart of everything we do:

Clients Come First - Always | Execution Supersedes Intention | Together We Win | Diversity Improves Results | Truth Builds Trust

If our mission, values, and purpose align with your own, we would love to hear from you!

Your opportunity

• Be responsible for reception duties such as greeting external guests, providing refreshments, tidying meeting rooms and answering the reception phone line
• Maintaining the kitchen / breakout area
• Assisting the EA to the Head of Australia & Office Manager, to include:
  • Diary management for the Head of Australia (When needed)
  • Arrangements for any external & internal events
  • General office housekeeping / admin tasks
  • Maintaining office stationery by checking inventory and ordering items monthly
  • Understanding the T&E policy and assist staff with Concur related questions
  • Printing and binding of presentations
  • Collate information for itinerary during Portfolio Manager visits
  • Any staff travel bookings
• Assisting the Head of Compliance, APAC, to include:
  • Scheduling board and committee meetings each quarter
  • Collation & distribution of board meeting papers
  • Registering and recording training attendance
  • Monitoring and recording inducement forms
  • Recording of minutes during board and committee meetings

• Assisting the Head of Retail Research on:
  • Collating due diligence questionnaires
  • Liaising with offshore stakeholders, collating data requirements for research reviews
• Your role may require you to interact with other Janus Henderson offices, employees and third parties based in different time zones such as the UK, USA and Asia
• Carry out additional duties as assigned 

• Hybrid working and reasonable accommodations
• Paid volunteer time to step away from your desk and into the community
• Support to grow through professional development courses, tuition/qualification reimbursement and more
• All-inclusive approach to Diversity, Equity and Inclusion
• Complimentary subscription to Headspace – the mindfulness app
• Corporate membership to ClassPass and other health and well-being benefits
• All employee events including networking opportunities and social activities

Must have skills

• Previous experience in an office administration role
• Minimum 2 years working experience within the financial services industry
• Intermediate to advanced skills in the Microsoft suite of products

Nice to have skills

• An ability to handle changing priorities as they arise
• Ability to be proactive at all times and to “think outside of the box”
• Excellent interpersonal skills, both written and verbal
• Ability to take care of business units across various time zones and regions
• A flexible approach to work requirements when and if required, particularly related to office hours or day-to-day duties as the need arises
• Excellent organizational and time management skills, with an ability to set and work to, priorities and deadlines
• A desire to “roll your sleeves up” and show flexibility and a shared desire to achieve results
• Demonstrated willingness to help with additional tasks that may be outside of your remit, if the need arises

Supervisory responsibilities

• No

Potential for growth

• Mentoring
• Leadership development programs
• Regular training
• Career development services
• Continuing education courses

You will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role.