Administrative Assistant

• Administrative Assistant, Clerk Grade 1/2
• Salary package of $70,694 - $76,857 per annum plus employer’s contribution to superannuation and annual leave loading
• Full time – ongoing role based in Somersby

Do you want to work to make a difference for NSW?

Working to protect the state’s environment and heritage

About the role

As an Administrative Assistant, you will provide administrative and support services to facilitate the operation of a dynamic team working to enhance conservation values. The role provides office-based administrative support and quality face-to-face customer service through a use of various technologies. You will work closely with office & field staff and undertake financial transactions including creating purchase orders & processing invoices, basic financial reporting, coordinating contractors and roster & fleet management. You will assist the general public with verbal and written enquiries including park or amenity closures, licenses, injured wildlife and take payments using a PoS system. You will provide administrative support for all aspects of campground functions. Duties will include Rez online booking system administration, revenue and processing of weekly banking, contractor liaison, monthly payment assessment & processing and review post stay surveys. You will support internal stakeholders across Hunter Central Coast Branch with any general enquiries, prepare various reports for senior staff and managers, assist with organising training, meetings, and travel, managing shared mailboxes, calendars and resources and provide support during incidents such as bushfires.

You will assist in meeting the Agency’s corporate objectives, ensuring compliance with organisational policies, processes and procedures, audit, and statutory requirements. This includes tasks such as using Content Manager (CM) for records management, maintaining minor assets registers, assist with WHS and leave audits, taking meeting minutes, collating documents for insurance claims, be inclusive & show respect in all interactions.   

About you

To be successful in the role, you will have:

• Experience managing competing demands and maintaining high attention to detail to ensure administrative support is provided in a timely and efficient manner.
• Ability to communicate (written & verbal) & work collaboratively with office and field colleagues, senior managers, maintenance contractors, the general public & other government organisations.
• Experience in general administrative tasks such as ordering, purchasing, filing, mail and correspondence, creating and storing physical & electronic documents, maintenance of office equipment and overseeing stores and stationery levels.
• Experience providing high-quality service, responding to a wide range of enquiries, assessing incoming tasks, and adjusting priorities.
• Understanding of budgeting, purchasing, financial processes and reports.
• Willingness to support incident management teams during high pressure situations such as bushfires.
• Ability to learn and use multiple software systems including Office 365, Teams, Content Manager, SAP, MyWorkZone and finance software.

Essential requirements

• Experience in administration including the use of computer-based systems such as word processing, spreadsheet and records management and records management systems.
• Knowledge of financial and human resource management procedures, policies, and practices.

To view the Role Description: Administrative Assistant

Effective 1 January 2024, NSW National Parks and Wildlife Service (NPWS) is part of NSW Department of Climate Change, Energy, the Environment and Water (DCCEEW). For more information, please click on link below.

Department of Climate Change, Energy, the Environment and Water (DCCEEW)

What we can offer you

NSW National Parks and Wildlife Service is a great place to expand your career and grow your skills and knowledge.

• Accrued days off in addition to Annual Leave
• Corporate wellbeing programs, including the Fitness Passport
• Learning and development opportunities, including in-house training.

What we do

About NSW National Parks & Wildlife Service

Visit a park

Hunter Central Coast Branch Overview 

How to apply

Apply by answering all pre-screening questions, submit a current resume and a one-page cover letter that outlines your skills and experience relevant to the role.

DCCEEW strongly recommends all applicants who can be safely vaccinated for COVID-19, to be so.

In our inclusive and accessible workplace, differences are embraced, contributions are valued, and everyone has a sense of connection and belonging. DCCEEW supports various employee affinity groups, practice flexible working, offer job share and workplace adjustments.

For more information about the role, please contact Louise Holcroft via ***************@environment.nsw.gov.au or 0477 970 ***.

Applications close: Sunday 5th of May 2024 at 11:55pm

A recruitment pool may be created for ongoing and temporary roles of the same role or role type that may become available for filling over the next 18 months.

Looking for more information or assistance in applying?

Our Diversity team can assist to:

• provide alternative formats to apply
• make adjustments to the recruitment process
• offer information about workplace adjustments and support networks.

If you are an Aboriginal or Torres Strait Islander check out Our Mob on Country to see the work we do and for assistance in applying for a role. Contact our Aboriginal People & Culture team at *******@dpie.nsw.gov.au if you need further information or assistance.

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