Administrative Assistant

• Part time (16hrs/week) ongoing role, fixed days Thursdays and Fridays
• Parkville location, with multiple public transport options available  
• $58,443 - $63,996 (pro-rata for part time) + salary packaging + super + 5 weeks annual leave 

The Royal Women’s Hospital is one of Australia’s oldest and most distinguished tertiary hospitals, dedicated to improving the health and wellbeing of women and newborns, offering specialised services within maternity, neonatal and women’s health.  Our goal is to be the best place to work, learn and contribute, and to provide exceptional experiences for our patients and consumers.

About Maternal Fetal Medicine

The Department of Maternal-Fetal Medicine provides tertiary level pregnancy care for maternity patients of the Royal Women’s Hospital. The Department incorporates the Pregnancy Day Care Centre (PDCC) and various specialist maternity service clinics throughout the hospital.

About the Role

As as Administrative Assistant you will provide receptionist, administrative, and general office support to staff within the multidisciplinary department.

Your duties will include the following:

• Provide a high level of customer service and support to all patient, visitors and staff
• Assist with receptionist duties associated with the Pregnancy Day Care Centre and the Department of Maternal Fetal Medicine specialist clinics
• Information and data management
• Additional administrative tasks as appointed

About You

Your high level of interpersonal skills, along with your professionalism and courteous and empathetic mannerism, will assist you to excel in this role.

To be successful in this role you will need to have:

• Previous clerical experience, preferably in a hospital  setting
• Previous experience using patient management software
• High organisational and time management skills
• Excellent customer service skills including ability to communicate effectively with consumers, carers and their families
• The ability to provde leave replacement as required

Our benefits

At the Women’s you will enjoy a culture that is collaborative, supportive and passionate about learning.  We have a strong sense of purpose, and engage in meaningful work every day.  We offer our people a range of rewarding benefits, including:

• $11,660 in salary packaging benefits, for living expenses, meals and holiday accommodation
• A suite of wellness initiatives designed to support you, including discounted financial, lifestyle and health options, and a comprehensive wellbeing program
• Public transport options at our doorstep and end of journey facilities for cyclists
• Onsite childcare centre and breastfeeding rooms
• Mentoring, learning and career development opportunities
• Five weeks annual leave, 17.5% leave loading

Inclusion and belonging

The Women’s celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community.  We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander.  We also welcome anyone who identifies as LGBTQIA+, physically, linguistically, culturally and/or gender diverse, and people of any age to apply for our roles. We are committed to gender equity principles, and our people have an awareness of and sensitive approach to violence against women and family violence matters.  We are proudly Breastfeeding Association accredited.

Join us!

If you feel this role is right for you we warmly invite you to apply, and encourage your early application.  All appointments are made subject to a satisfactory National Police Check, a Working with Children Check and three COVID-19 vaccinations, and may include a range of additional vaccinations including influenza, as required by the Department of Health.  If you need assistance or require any reasonable adjustments to fully participate in the application or interview process, you are welcome to reach out to the contact person listed.  We acknowledge that not all applicants will meet the full list of selection criteria outlined, and wherever possible we will consider applications where relevant experience can apply.