Administrative Assistant

Full-time Permanent                     

The Bowen Rail Company is Queensland’s next-generation rail business, created to transport Queensland’s high-quality resources for export to the world.

As our name suggests, the business is head-quartered in Bowen, North Queensland, drawing on the highly skilled rail and resources sector expertise that resides in our region.  We have an experienced leadership team and are committed to providing employment opportunities in Bowen for suitable candidates.

Bowen Rail Company has an exciting opportunity for an experienced Administrative Assistant to join our Finance team. Reporting to the Senior Finance Business Partner, in this role you will provide effective and timely administrative support to all departments with the Bowen Rail Company Team and assist them in general organisational tasks as assigned.

Key Accountabilities:

• Safety Leadership: Set the standard for safety at Bowen Rail Company. Demonstrate visible safety leadership in line with the values.
• Work schedules, rostering, and diary management.
• General administration across operations.
• Onboarding of contractors and BRC personnel.
• Manage the incoming and outgoing correspondence.
• Prepare corporate credit card and expense reports.
• Coordinating and management of meetings (booking and preparation), booking facilities, distribution of agenda, Meeting Minutes, catering, and visitor PPE and inductions.
• Stock control, ensuring sufficient supplies of all consumables for use by rail operations are sustained.
• Assists with ordering Staff Welfare supplies and office supplies when required. 
• Maintain open communication channels with the Management Team.
• Participate in cross-skilling to assist other parts of the business during peak periods.
• Manage correspondence and communication with both internal and external stakeholders.
• Ability to liaise across departments and stakeholders to deliver results.
• Any other tasks requested by management.

Should you ASPIRE to join our team, you will bring: 

• Previous general administration experience.
• Demonstrated ability to work unsupervised and as a part of a team.
• Experience in minute-taking, diary, and travel coordination.
• Experience in procurement of supplies and equipment including obtaining quotes and creating purchase orders.
• Attention to detail, with emphasis on accuracy and productivity.
• Effective time management and organisation skills.
• Excellent communication (oral and written) and professional presentation skills.
• Computer proficient with Microsoft programs including Outlook, Excel and GSAP.
• Ability to commute across Bowen Rail Company site locations to support Operational requirements.

What We Can Offer: 

• The opportunity of a lifetime to support with the establishment of a new rail business in Queensland.
• A company that invests in you and your career development 
• Competitive remuneration package including remote area housing salary sacrifice.
• Relocation Assistance
• Employee Assistance Program (EAP)
• Work/Life harmony to enjoy your leisure time surrounded by the beautiful Whitsundays.

Please note that pre-employment screening applies to this position which includes psychometric assessment, pre-employment medical, qualifications, and reference checking. 

Please APPLY NOW and submit your application to our careers site. 

Applications close: 26th of March 2024