Administrative Officer - Medical

This is a Recruitment Pool for Permanent Full Time, Permanent Part Time, Fixed Term Full Time, Fixed Term Part Time and Casual appointments, with the possibility of extension(s) and/or permanency.

VCID No. 901254

Position Profile: We are seeking dynamic and motivated individuals to join our Ambulatory Administration team at Perth Children's Hospital.

As an Administrative Officer - Medical, you will provide a high level, comprehensive and confidential administrative and secretarial service to the Head of Service and other officers and clinicians within the relevant Department, centre or service. Your responsibilities will include:

• Screening, receiving, and processing incoming correspondence,via phone and in person, and directing these queries to appropriate personnel.
• Maintaining and arranging the continuity and processing of patient appointment schedules.
• Providing secretarial support for departmental meetings including preparation, distribution, transcribing and typing of agenda, minutes and supporting documentation.
• Developing, implementing, and maintaining efficient and effective record and information systems ensuring appropriate records are kept.

The Child and Adolescent Health Service (CAHS) is proud to be the leading service provider for paediatric healthcare in Western Australia, as the State’s only dedicated health service for infants, children and young people. CAHS is made up four service areas: Neonatology, Community Health, Child and Adolescent Mental Health Services (CAMHS), and Perth Children’s Hospital (PCH). Consisting of over 5,500 employees, our services are delivered at PCH and King Edward Memorial Hospital (KEMH), as well as across a network of more than 160 community clinics across the metropolitan area.

For further information about the benefits of working for CAHS and our services please click here.  

Eligibility: Australian citizenship or permanent residency is an essential requirement for applicants to be considered for permanent positions in the public sector. 

Other Conditions: WA Health engages staff in positions of trust and responsibility. WA Health policies require applicants to undertake criminal records screening and integrity checking as part of the appointment process. Referees may also be asked to comment on an applicant’s integrity and past demonstration of ethical behaviour.

WA Health is committed to eliminating all forms of discrimination in the provision of our service. We embrace diversity and strongly encourage applications from people from culturally diverse backgrounds and people with disabilities. In addition, we are committed to growing our Aboriginal workforce as part of WA Health Aboriginal Workforce Policy. As a measure to achieve equality, Section 51 of the Equal Opportunity Act 1984 applies to this position and Aboriginal and Torres Strait Islander peoples are encouraged to apply.

Suitable applicants will be placed in a pool from which appointments may be made when similar vacancies occur. Appointments may be made from this pool until 31/03/2025.

Selection Criteria: Please see the attached Job Description Form.
 
For Further Job Related Information: We encourage you to contact Narelle Wilken, Ambulatory & Allied Health Administrative Coordinator on 08 6456 8***.

Your ability to meet the work related requirements will be assessed throughout the recruitment process. For your written application please provide the following:

• a statement addressing the selection criteria.
• a current resume which summarises your experience and how you are able to meet the position requirements.
• the name, email and contact details of two referees who can be contacted to provide a reference. Referees should include at least one individual who has been or is your direct Line Manager/Supervisor.

These documents should be complete and ready to attach prior to applying online. Please ensure you allow sufficient time to complete the online application process as you will be required to answer various questions and attach your documentation. Please note, applicants must have a current, valid email address in order to apply online. This email address will be used for communication with applicants.  

CAHS values: To achieve our vision of healthy kids, healthy communities, CAHS is committed to providing a workplace culture that is driven and shaped by our values of Compassion, Collaboration, Equity, Respect, Excellence and Accountability. During the selection process you may be assessed on your ability to fulfil the responsibilities of this position in accordance with the values. If you have any questions regarding this, please contact the person named in this advert.

For Assistance including any adjustment needed to accommodate a disability and confidential enquiries – please contact the Strategic Talent Acquisition Recruitment Team (START) service via email:  ***************@health.wa.gov.au.

Lodgement is system generated. Any submissions on, or after, 4:00pm on the closing date will not be accepted. 

LATE OR EMAIL APPLICATIONS WILL NOT BE CONSIDERED.