Administrative Support Officer

Advertised Vacancy Number: IPS/SS837354

This is a permanent full-time position commencing Term 3, 2024 

Gilmore College is seeking an enthusiastic and dedicated Administrative Support Officer with high level communication and interpersonal skills to join our vibrant and collegiate team.

This role will predominately be in Human Resources (HR) and relief coordination, and the suitable applicant will ideally possess a good understanding of the relevant systems and policies required to maintain, monitor, analyse and extract information using Recruitment Advertising Management System (RAMS), Human Resource Management System (HRMIS), School Information System (SIS), (including Cover), and Compass Education. The holder of this position will work collaboratively with the same level officer to assist the Manager Corporate Services in Finance, Asset management, RM Billing, and other office administration. At times, the predominant aspects of the Administration Support Officer’s roles will interchange between HR and Finance.

Key to this role is an ability to work under pressure in a fast-paced environment with a high level of accuracy and attention to detail, while effectively prioritising and meeting deadlines. Good interpersonal skills are essential for the role as it entails communication with college staff related to the coordination of staff leave and relief management, recruitment and retention, training and development, workforce planning and HR governance. A capacity to interact with empathy while simultaneously developing and maintain positive and professional relationships with the college community is highly desired.

Gilmore College is an Independent Public School which opened in 2008, continuing 52 previous years of secondary education provided by Kwinana Senior High School. The school continues the education of students from within the City of Kwinana area primary schools. Our positive behaviour school acronym is S.O.A.R. which stands for Supportive, Organised, Aspirational and Resilient and creates the tone for our welcoming environment.

This selection process will initially be used to fill the above vacancy. Applicants assessed as successful during this selection process may be considered for other similar vacancies that occur throughout our school for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position. 

To be successful for this role, you will need to demonstrate the following work-related requirements (selection criteria):

• Considerable experience providing input and effective support to the development, management, implementation, and monitoring of business operations, systems, and plans.
• Well-developed financial management skills, including data analysis, interpretation and reporting, and the ability to provide recommendations.
• Considerable knowledge, skills and understanding of human resource management, including the ability to provide effective support and input into the development, implementation and monitoring of all human resource management systems and processes.
• Sound verbal, written and interpersonal communication skills, including the ability to work effectively as part of a team and to undertake effective negotiations and build positive relationships with staff at all levels.
• Sound administration and organisational skills with experience in delivery of administration support services and the ability to prioritise tasks and meet deadlines and with proven ability to maintain a high level of confidentiality.

Applications will be assessed against these work related (selection criteria) of the position. The business needs of the school may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Additional information about Independent Public Schools is also available here.

For further job related information:

Application Instructions

All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.

Your application should include: 

• A statement addressing the Work Related Requirements (selection criteria), in context of the role and business needs of the school
• A CV outlining your employment history and professional learning summary relevant to this position
• The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.

It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.

You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4***.

If you are having difficulty submitting your online application, please telephone (08) 9264 86***for assistance.

Eligibility and training requirements

Employees will be required to:

• provide evidence of eligibility to work in Australia for the term of the vacancy;
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit prior to commencement of employment;
• obtain or hold a current Working with Children Check;
• complete the Department’s induction program within three months of commencement;
• complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment and every three years thereafter;
• complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement;
• complete any training specific to this role required by Departmental policy.

The Department applies a four (4) day breach period to this selection process.

Applications must be submitted before 4.30pm (WST) on Thursday, 6 June 2024

APPLICATIONS MUST BE SUBMITTED ONLINE 

PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED.