Aps 4 Executive Assistant

A Federal Government Agency is looking for experienced Executive Assistants to join their team.

Your new company 
Working within the Federal Government, you'll be part of one of the most exciting and dynamic programs currently running.
Your new role 
This position is focused on providing exceptional support to the joint program directors. Day to-day key tasks and responsibilities will include:

• Comprehensive professional email and diary management of both Directors
  
• Scheduling meetings and appointments across multiple timezones
  
• Coordinating meeting logistics including the preparation of meeting papers and report documents (including editing and formatting)
  
• Conducting research, collecting and analysing data to prepare documents and briefing reports
  
• Coordinating travel and reconciliation of monthly expenses
  
• Providing secretarial support to all executive and board meetings
  
• Maintaining confidential records
  
• Extensive communication with a variety of external and internal stakeholders - supporting other senior executives if and where needed
  
• Carrying out projects for the Executive Team
  
• Personal Assistant duties as needed
  

What you'll need to succeed 
This is a senior role, a premium employer and a challenging position.
The organisation celebrates multidisciplinary teams and values the rich skills and experience brought by applicants from a range of sectors and professional backgrounds. To be the successful applicant, you will need to demonstrate:

• Significant experience working with senior management at EA level (minimum 3 years)
• Advanced skills in administration and computer literacy (Microsoft Office - Word, Excel, PowerPoint essential) and be 'tech-savvy'
• High level writing skills, including editing/proofreading and succinct minute taking
• Effective time management strategies and ability to prioritise a pressured workload
• Strong interpersonal skills
• Have experience with discretion and executing judgement
• Proficient at organising and coordinating large meetings and events
• High level of resilience and ability to respond to changing demands/needs
• Corporate presentation with a confident and friendly personality
• Proactive and reliable with a solid, stable work history
• Flexible, forward-thinking, enthusiastic, confident with decision-making, and have excellent problem-solving skills.
• Great attention to detail, demonstrated team participation and a strong customer service focus with a high level of responsiveness is essential.

If you are a high performer who is looking to soar in your next career move and can demonstrate your experience in all the above responsibilities, then we look forward to hearing from you.

What you'll get in return 
Working for this organisation has a range of benefits including:

• Flexible working conditions
• Above market hourly rate of $43.82
• Extremely supportive team
• Work-life balance is encouraged by your peers and management.
• Being part of an organisation that makes a massive difference in peoples' lives

What you need to do now 
At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from a diverse background to apply. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or contact Tim Greaves at ***********@hays.com.au.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. 
#2866224